Author: rowena

856 – Practice Manager – Armadale

Practice Manager

  • Leading edge multi-disciplinary, multi-site private practice
  • 4 to 5 days per week – Armadale location – parking included
  • Great remuneration – Asap commencement

 

Would you love to assist in building this practice into a multi-discipline practice with your fantastic Practice Management experience? Do you enjoy variety and are flexible in the workplace?

Do you want to work with a progressive renowned medical team? Then we want to hear from you.

Our two Specialists (Obstetrician and Gynaecologists) are seeking a Practice Manager to assist them in expanding our multi-disciplinary practice over our two sites in Malvern and Armadale. You will bring your professional, highly organised work ethic and extensive experience to complement our existing team. We are a progressive and modern practice, and we pride ourselves on our attention to detail but understand the importance of caring and supporting our team and most importantly our patients – their care is our number one priority.

 

Your key responsibilities will include:

· Providing an outstanding level of customer service and strong skill level on all aspects of a Practice Management role including telephone manner, face to face interaction and dealing with our Specialists.

· Experience using medical software (Clinic to Cloud medical software, Cliniko and Hi-Caps knowledge viewed favourably)

· Theatre bookings including surgery quotations (essential) including Health Funds (via Eclipse) – including Gaps, no Gaps and AMA fees.

· Possess excellent organisational skills, outstanding work ethic and punctuality.

· Managing and marketing Women’s Health Physiotherapist’s bookings and sessions

· Have a capacity to perform well in a busy environment – must be a skilled multi-tasker with an unflappable demeanour.

· Display outstanding interpersonal and communication capabilities

· Managing our fantastic existing team and continually improving processes and procedures within the practice – to have the practice operating at its optimum.

· IT Savvy, with great troubleshooting skills and to perform ad hoc duties as required by our extremely busy Specialists.

· Assist in building our practice into a multi-discipline practice, to complement our existing services – you will have a pivotal role in this area.

· The ability to accept responsibility and prioritise tasks and demonstrate high levels of initiative, motivation and empathy

· Happily perform duties as a Personal Assistant to our Specialists; no task too big or too small.

 

To be successful in this role it is essential you can demonstrate:

· Previous experience as a Practice Manager in a Specialist Medical Practice (O&G) – highly desirable

· A professional approach to work, with exceptional customer care and service skills (we can’t overstate this)

· “Can do” attitude who is extremely organised, who are a concise communicator to our team and patients

· Flexible in your approach to all aspects of the Practice and extremely strong attention to detail

· Well-developed time management skills and ability to multi-task and work efficiently under pressure

· Minimum two (2) years Medical Practice Management experience.

· Great organisation skills with a can-do attitude and great team player attributes.

 

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

Salary will be well above the Award and based upon experience.

Please quote ref: 856.

 

For further updates follow our Instagram page: RecruitmentatRWS.

855 – Practice Manager – Glen Iris

Practice Manager

Part Time

  • Work/life balance – 4 days a week
  • Glen Iris – close to home –- mixed billing GP practice
  • Commencement June – parking on-site

 

Do you pride yourself in your entrepreneurial and ownership skills?  Have you prior experience running GP practices? Do you like to lead a team independently and love variety?  Then we want to hear from you.

 

Our mixed billing GP practice is seeking a professional, highly organised and experienced Practice Manager.  You pride yourself in being able to multitask with attention to detail to each and every task and have great team building skills.  You will be responsible for the overall running of the practice whilst developing a culture and aligning with the practice’s vision.  Our Part Time Registered Nurses and Medical Receptionists will report directly to you.

 

This role will be overseeing our GP practice, along with working with our Principals.   Our practice location is in Glen Iris where most of our patients are local and very loyal to our practice.  You will manage the day to day running of our clinic and its associated properties, entities and report directly to our Principals.

 

Duties:

  • Manage overall practice workflow and billing, receipting, reconciliation and rostering (staff)
  • Assist with room allocation/doctor rostering within the clinic in conjunction with the admin staff
  • Oversee and manage 3 yearly accreditation
  • Day to day running of the clinic including dealing with conflicting priorities.
  • Utilising the Practice Manager Association and Primary Network to update our medical software/regulations to ensure it is current
  • Oversee management of website, medical software, including reminders, recalls and bookings
  • Ensuring the practice is compliant with current legislation
  • Manage all HR issues relating to: Admin Staff, Nursing Staff, contracted Doctors, Specialists and Allied Health
  • Primary contact and liaison for all contracted services and stakeholders
  • New Doctor/Registrar recruitment/interviewing/paperwork
  • End of day, week and month financial reporting, reporting to the Principals.
  • Registrar database maintenance
  • Understanding and being skilled in basic book-keeping MYOB (or similar) and working with our bookkeeper (reconciliation of MYOB advantageous) no payroll required)
  • Ensuring current processes and procedures are working well, and seeking to upgrade any areas needing improvement
  • Attending regular meetings (with staff) and regular meetings with Principals and creating agenda for these meetings and provide minutes to all relevant parties
  • Ensuring the practice is COVID-19 safe and compliant with current regulations

 

Key strengths:

  • Being able to lead by example, and promote a positive and inclusive working culture
  • Unflappable and flexible, adapting to the practice and the Principals and Doctors needs
  • Professional in presentation, written and verbal communication
  • Previous experience in GP Practice Management
  • Experience with Medical Director and Pracsoft
  • Hands on attitude, where nothing is beneath them, whether the job is big or small
  • Clear, concise communicator who pre-empts stakeholders and staff’s needs, and who is proactive not reactive.
  • Honest, trustworthy, loyal and dependable
  • Approachable and willing to work with all stakeholders

 

Experience:

  • 2-5 years Practice Management experience (GP viewed favourably)

 

The successful applicant will be rewarded with a supportive work environment as well as a great remuneration package, dependent on experience.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

How to apply

Follow us on Instagram: RecruitmentatRWS.

Apply for the position quoting reference number 855

 

 

852 – Medical Receptionist – Fitzroy

Medical Receptionist

Job description

Part/Full Time Role

  • 4.5 days per week – Cardio Thoracic (and Respiratory Physicians) Private Practice
  • Commencement May – Fitzroy location
  • Work with the best – Zedmed – amazing Public Transport options

Are you proud of your customer service skills? Do you love to make a difference in people’s lives?  Do you consider yourself a fast learner with a can-do attitude? Then please read on.

We are looking for an organised and motivated Medical Receptionist to join our fantastic renowned team. This is the perfect chance for you to upskill from your previous GP experience to join our dynamic and robust team. We are in Fitzroy near Parliament Station on the grounds of St Vincent Hospital.

Foremost with this position, is providing empathy, compassion and care for our patients. Our patients are our number one priority (this cannot be overstated). You will love to wow our patients with your professional, nurturing and accommodating manner including your impeccable presentation whether in person, on the phone or via email.

Key responsibilities:

  • Medium to expert level of experience and understanding of Zedmed Medical Software
  • Having great team player attributes – working together to produce a smooth operating efficient practice.
  • Be experienced in working with various health funds and Medicare
  • Handling consultation sessions (meet and greet – relief only) telephone queries and email correspondence in a professional and warm understanding manner
  • Managing clinical appointments
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and including administration are up to date.
  • Assisting the Surgeons/Physicians and Practice Manager in ad hoc duties as required
  • Collaborating with other staff to provide a seamless process for our team and patients
  • Ensuring our rooms are always immaculate, including the consulting rooms

Essential skills and experience:

  • Previous experience as a Medical Receptionist in a Private Practice setting (viewed favourably)
  • Zedmed experience (or other medical software)
  • Ability to be flexible in prioritising duties
  • Excellent verbal and written communication skills
  • Well-presented and professional in attire and compassionate with all patients
  • Ability to work independently at the front desk and assist the team

Days/Hours:

Monday, Tuesday, Thursday and Friday – 9am till 5pm
Wednesday – 9am till 1pm

If you are after an exceptional opportunity, then this is the role for you. We take pride in the care we provide our patients and would love someone to join us with the same ethic.

Please apply and include your resume and a cover letter, explaining why you would be a great candidate for our practice. Please quote ref 852 and follow our RWS Instagram page (recruitmentatrws)

Job Types: Part-time, Permanent

 

 

851 – Medical Receptionist – Werribee

Medical Receptionist

4-5 days a week 

Werribee

· Modern rooms in a heritage setting – parking on-site

· Flexible working shifts

· Work close to home – Gastroenterology Specialists

Are you proud of your strong and experienced Medical Receptionist background and enjoy pivotal roles, where you are the backbone of our team? Can you impress us with your initiative, attention to detail and streamlined structure when undertaking your duties? Then we want to hear from you.

Our paper-lite Practice is looking for someone who is mature minded, open to direction, flexible in their work style and a real team player. This position will never be dull, it is fast paced and has lots of variety, as you will be working with different Specialists and Surgeons.

To be successful you will have most, if not all of the following:

· Take pride in your work, are compassionate and have the willingness and ability to be part of a team that strives to make a difference in the lives of our patients.

· Pride yourself in your attention to detail.

· Have a solid and stable work history and display outstanding interpersonal skills.

· Excellent communication skills, with quiet confidence, time management and organisational skills.

· You love dealing with patients and have amazing Medical Reception skills.

· Accountability, initiative, enthusiasm, a good work ethic and be genuinely committed to a long-term role.

· Above all, you have a ‘can do’ flexible manner that is always calm.

· Excellent verbal and written manner and presentation.

· Multi-tasking and performing ad-hoc administrative duties as required.

· Facility to cover annual leave at our sister site (Ascot Vale) with notice.

 

Essential skills and experience:

· Experience with Bluechip medical software (or similar)

· Gastroenterology Speciality experience (viewed highly)

· Previous experience in a private Practice setting, including managing a consultation session along with invoicing and receipting

· Theatre Bookings/Surgical Quotes experience

· Prior experience in billing (PHI and Medicare) (viewed favourably)

· Fluency in other languages such as Italian, Greek or Mandarin (viewed favourably)

 

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

This is a great opportunity to make this role yours. If the above sounds like you, we would love you to apply. Quoting Ref: 851

Follow our instagram page at RecruitmentatRWS.

839 – Medical Receptionist – Mentone

Medical Receptionist

Part Time

  • Work/life balance – 3 full days
  • Hematology/Oncology Practice – above Award pay rate
  • Mentone – parking

Do you pride yourself on your customer service skills and admin skills?  Is a can-do pre-emptive attitude your specialty?  Do you want a healthy work/life balance? Then we want to hear from you.

Our Specialists are looking for a Medical Receptionist to join our reception team and assist with managing our consulting sessions, office management and handle medical administration tasks including patient administration for our practice. You will report directly to our Specialists.

This is an important patient facing role in our practice and may lead to further upskilling opportunities in the future.   If you have nursing experience, this would be viewed favourably.

At our practice, our patients are our number one priority (this cannot be overstated).  Therefore, your amazing customer service and attention to detail skills will assist them in their patient journey. All your dealings with our patients will be via face to face or electronically.

Our ideal candidate will have the following:

  • Professional and proficient demeanour and presentation – excellent grammar and medical terminology
  • Unflappable personality, that likes to follow efficient systems
  • Excellent communication skills with a positive and friendly manner and can-do attitude (leave a fantastic impression)
  • Experience using Best Practice, Mediflex and ECLIPSE (or similar medical software programs)
  • IT savvy – to be able to troubleshoot if needed
  • Ability to work independently with initiative and in a team environment
  • Ability to work well under pressure and to multi-task in a busy environment along with being open to direction (from Specialists) to ensure the smooth running of the practice
  • Constantly takes pride in their work and productivity, who loves to assist particularly for patients in need and is flexible in times of demand
  • Assisting our Specialists and Medical Secretary as and when needed (ad hoc duties)

Responsibilities will include:

  • Overseeing and assisting in the smooth efficient running of the practice.
  • Handling referrals from patients
  • Directing patients to our interactive website to load paperwork or send via email/mail if needed
  • Managing the phone
  • Back office tasks including regular financial reporting for both specialists
  • Updating Medical Software and Medication software including troubleshooting any issues
  • Co-ordinate with our off-site consulting locations including appointment booking, billing and consulting
  • Respond to and manage patient communication tasks including phone calls and emails
  • Welcoming patients face to face, phone calls and other forums of contact in an efficient, friendly and courteous manner – making them feel as if they really matter
  • Providing exceptional attention to detail in all tasks and duties
  • Delivering exceptional customer service at all times
  • Scheduling and managing patient appointments and assisting with consultation sessions including invoicing and receipting (for sessions off and on site)
  • Collecting, entering and uploading patient details and reports
  • Performing general administrative duties and ad-hoc duties as required for the Specialists
  • Covering leave (sick and annual, with notice) for our other Medical Receptionist

Days:     

3 full days

Appropriate above Award payrate based on skills and experience. If you would like a chance to step up in your role and take on this opportunity, please apply and quote  Ref: 839.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

Follow our Instagram page for more updates: recruitmentatRWS

838 – Part Time Practice Manager – Malvern

Practice Manager

  • Working 4 to 5 days per week – negotiable – work/life balance
  • Progressive and renowned IVF/Gynaecology practice
  • Malvern location – Genie – Mature minded

Are you interested at being at the forefront of IVF and Gynae specialty? Do you love to provide that extra service, everyone is always looking for? Do you like to use your fantastic people skills to lead our fabulous team?  If this interests you please read further below:

Our specialist practice is seeking a professional, highly organised, people savvy and experienced Practice Manager to lead our team. This would be a pivotal role in our practice supporting all our Surgeons and working with our fantastic team. To set the scene, this is a practice that is progressive and leading edge. From our Surgeons and Physicians to all our support staff you will be working with the best.

We are looking for a Practice Manager who would love to be part of this, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

Our Practice is located in Malvern, with street parking close by. The working hours are over a four-week roster.

Our requirements are:

  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support
  • Having a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software (or similar) including known Gaps, no Gaps and AMA fees
  • Being experienced in working with various health funds and Medicare (Eclipse viewed highly)
  • Possess excellent organisational skills, outstanding work ethic, punctuality. Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated, particularly when dealing with complaints
  • IT savvy skills (able to troubleshoot as required)
  • Proud of your professional manner and presentation
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons
  • Having previous experience in managing staff including conflict resolution, training, leave and timesheet requirements
  • Full practice reporting including end of day, week and month
  • Prepare, implement and oversee annual business plans, forecasts, financial reports and budgets in conjunction with the Principal
  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participates in all relevant practice meetings.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams
  • Friendly with quiet confidence

 

Experience:

  • Must have minimum two (2) years Practice Manager experience
  • Private Specialist experience is mandatory – O&G or surgical experience viewed favorably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

Apply now quoting reference 838 and follow our Instagram page: recruitmentatRWS

837 – Part Time Nurse – Blackburn

Part Time Practice Nurse

  • Work/life balance – 2 days a week (Tuesday & Thursday 9-5pm)
  • Blackburn – close to home – community based GP practice
  • Commencement asap

Would you like to work at a GP practice where the patient care comes first? Do you pride yourself on your clinical and patient care skills?  And want to make a difference in our patients lives? Then we want to hear from you.

Our community practice (a registered charity) which is a faith based medical centre (newhopemedical.com.au) is seeking a professional, highly reliable and experienced Practice Nurse to join our nursing team. Our mission at NewHope Medical is to serve the community not just in the medical and counselling space, but by being able to care for our patients with additional opportunities for assistance.

Typical duties:

  • Triage assistance
  • Care plans and Health assessments
  • Wound care
  • Immunisations
  • ECG’s
  • Proactive support for all patients with screening, health education and promotion
  • Management of treatment room & stock supply
  • Instrument sterilisation and infection control protocols
  • Assist GPs, Practice Manager and other staff as required
  • Efficient and confidential management of all patient data, clinical files, and correspondence

Essential Skills & Qualifications

  • Current AHPRA RN registration
  • Minimum 1 year GP nursing experience
  • Actively promote the practice and the services offered
  • CPR certification (viewed highly) and current Working With Children
  • Cervical screens (viewed highly)
  • 12-lead ECG (viewed highly)
  • Experience with Best Practice software advantageous

About you

  • Strong work ethic and accountability
  • Warm, friendly and welcoming style
  • Approachable and willing to work with all stakeholders
  • Trustworthy, reliable, and committed
  • Demonstrate high degree of confidentiality regarding all patients and clinical information
  • Sound GP practice knowledge and experience
  • Fully vaccinated including a COVID booster shot
  • A team player – enjoy working within a nursing team

Hours/Days:

  • Tuesday & Thursday 9-5pm
  • No weekends!

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

To apply

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the award wage.

Apply now by sending your CV to denise.forsyth@newhopemedical.com.au and quoting reference 837.

Please follow us on our Instagram page: recruitmentatrws

835 – Part/Full Time Medical Secretary – Fitzroy

Medical Secretary

Part/Full Time Role

  • 5 days per week – Cardio Thoracic (and Respiratory Physicians) Private Practice
  • Commencement early May – Fitzroy – Audio Typing
  • Work with the best – Zedmed – Amazing Public Transport options

Are you proud of your customer service skills?  Do you love to make a difference in people’s lives?  Is Audio Typing your specialty?  Then please read on.

We are looking for a proactive, organised and motivated Medical Secretary to join our fantastic renowned team.  Experience in Cardio or Thoracic specialty would be viewed highly.  We are in Fitzroy near Parliament Station on the grounds of St Vincent Hospital.

Foremost with this position, is providing empathy, compassion and care for our patients.  Our patients are our number one priority (this cannot be overstated). You will love to wow our patients with your professional, nurturing and accommodating manner including your impeccable presentation whether in person, on the phone or via email.

Key responsibilities:

  • Have a great understanding and extensive experience in Theatre Bookings, Surgical Quotes and Billing – including organising Surgical Assistants, Anesthetists etc
  • Medium to expert level of experience and understanding of Zedmed Medical Software including producing reporting
  • Having great team player attributes – working together to produce an smooth operating efficient practice.
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Handling consultation sessions (meet and greet – relief only) telephone queries and email correspondence in a professional and warm understanding manner
  • Audio Typing for our Respiratory Physicians and Surgeons
  • Managing clinical appointments
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and including administration are up to date.
  • Assisting the Surgeons/Physicians and Practice Manager in ad hoc duties as required
  • Collaborating with other staff to provide a seamless process for our team and patients
  • Ensuring our rooms are always immaculate, including the consulting rooms

Essential skills and experience:

  • Previous experience as a Medical Secretary in a Private Practice setting (Cardio Thoracic experience viewed highly)
  • Zedmed experience
  • Ability to be flexible in prioritising duties
  • Excellent verbal and written communication skills
  • Well presented and professional in attire and compassionate with all patients
  • Ability to work independently at the front desk and assist the team

Days/Hours:

Monday, Tuesday, Thursday and Friday – 9am till 5pm
Wednesday – 9am till 1pm

If you are after an exceptional opportunity, then this is the role for you.  We take pride in the care we provide our patients and would love someone to join us with the same ethic.

Please apply and include your resume and a cover letter, explaining why you would be a great candidate for our practice.  Please quote ref 835 and follow our RWS Instagram page (recruitmentatrws)