Category: Job Position – FILLED

854 – Medical Secretary – Richmond

  • 9 day fortnight (long days – full time wage) – Ready for your next career move?
  • Richmond – great package – commencement May – Genie
  • Amazing boutique practice – amiable and engaging Orthopaedic Surgeon

Are you interested in leading a practice by example? Do you love to provide that extra (business class) service, every patient is always looking for? If this interests you, please read further.

Our specialist boutique practice is seeking a professional, highly organised, people savvy and experienced Medical Secretary/Practice Manager (or we would consider a high-level administrator from another industry or within medical) to lead our practice (1 x direct report). This would be a pivotal role in our practice supporting our Surgeon and working with our fantastic team. To set the scene, this is a practice where you will love coming to work. Our current Practice Manager is reluctantly relocating.

We are looking for a Medical Secretary/Practice Manager who would love to be part of this, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

Our paperlite Practice is located in Richmond (Epworth). The working hours are over a nine day fortnight – 8:00am to 5:00pm.

Our requirements are:

  • Having a good understanding and experience in Theatre Bookings, Surgical Quoting, Genie Medical Software (or similar) including known Gaps, no Gaps and AMA fees
  • Being experienced in working with various health funds and Medicare including TAC and Workcover.
  • Possess excellent organisational skills, outstanding work ethic, punctuality. Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated, particularly when dealing with occasional complaints
  • IT savvy skills (able to troubleshoot as required)
  • Proud of your professional manner and presentation
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeon
  • Having previous experience in managing staff including conflict resolution, training, leave and timesheet requirements
  • Managing meet and greet/consulting sessions (relief only)
  • Engaging with external suppliers including representatives
  • Full practice reporting including end of day, week and month (through Genie)
  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participates in all relevant practice meetings.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams
  • Friendly with quiet confidence

Experience:

  • Practice Manager experience preferred, but would consider a high level practice administrator ready to step up
  • Private Specialist experience and Orthopaedic experience viewed favourably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.

 

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

Apply now quoting reference 854 and follow our RWS Instagram page (recruitmentatrws).

852 – Medical Receptionist – Fitzroy

Medical Receptionist

Job description

Part/Full Time Role

  • 4.5 days per week – Cardio Thoracic (and Respiratory Physicians) Private Practice
  • Commencement May – Fitzroy location
  • Work with the best – Zedmed – amazing Public Transport options

Are you proud of your customer service skills? Do you love to make a difference in people’s lives?  Do you consider yourself a fast learner with a can-do attitude? Then please read on.

We are looking for an organised and motivated Medical Receptionist to join our fantastic renowned team. This is the perfect chance for you to upskill from your previous GP experience to join our dynamic and robust team. We are in Fitzroy near Parliament Station on the grounds of St Vincent Hospital.

Foremost with this position, is providing empathy, compassion and care for our patients. Our patients are our number one priority (this cannot be overstated). You will love to wow our patients with your professional, nurturing and accommodating manner including your impeccable presentation whether in person, on the phone or via email.

Key responsibilities:

  • Medium to expert level of experience and understanding of Zedmed Medical Software
  • Having great team player attributes – working together to produce a smooth operating efficient practice.
  • Be experienced in working with various health funds and Medicare
  • Handling consultation sessions (meet and greet – relief only) telephone queries and email correspondence in a professional and warm understanding manner
  • Managing clinical appointments
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and including administration are up to date.
  • Assisting the Surgeons/Physicians and Practice Manager in ad hoc duties as required
  • Collaborating with other staff to provide a seamless process for our team and patients
  • Ensuring our rooms are always immaculate, including the consulting rooms

Essential skills and experience:

  • Previous experience as a Medical Receptionist in a Private Practice setting (viewed favourably)
  • Zedmed experience (or other medical software)
  • Ability to be flexible in prioritising duties
  • Excellent verbal and written communication skills
  • Well-presented and professional in attire and compassionate with all patients
  • Ability to work independently at the front desk and assist the team

Days/Hours:

Monday, Tuesday, Thursday and Friday – 9am till 5pm
Wednesday – 9am till 1pm

If you are after an exceptional opportunity, then this is the role for you. We take pride in the care we provide our patients and would love someone to join us with the same ethic.

Please apply and include your resume and a cover letter, explaining why you would be a great candidate for our practice. Please quote ref 852 and follow our RWS Instagram page (recruitmentatrws)

Job Types: Part-time, Permanent

 

 

849 – Full Time Senior Medical Secretary/EA – Richmond

  • Great package – renowned Orthopaedic Practice – Epworth Richmond
  • EA & Medical Secretary role working solely for one surgeon
  • 8.5 days per fortnight (long days–full time wage) – commence May

Do you like to make a difference in our Surgeon and patients’ lives?  Are you looking for your next career move or to utilise your existing outstanding EA skills in another industry? Then please apply.

Our practice
Our practice (12 Surgeons) is seeking a Medical Secretary/EA to work closely with one of our Orthopaedic Surgeons. We provide the benefits of a large practice (with all the perks) along with the benefits of working one on one with one of our renowned Orthopaedic Surgeon.  Please note, we are willing to train approved candidates from other professional industries with similar skill sets.

The role
You will work closely with our Surgeon to maintain and manage his consulting and theatre lists and managing all aspects of his very busy surgical practice. This will include theatre bookings, quoting and billing.  There will be some audio typing involved. You pride yourself and gain job satisfaction on being time efficient and self-motivated. You will also be supported by our delightful Junior Medical Receptionist (part time) who will report directly to you. Once fully competent and fully trained in the role, WFH options will be considered, possibly 1 to 2 days per week.

The ideal candidate will have:

  • Extensive Medical Secretarial (and EA) experience, preferably within a private surgical practice
  • High attention to detail along with priding yourself on your organisational skills
  • Medium to expert level of experience and understanding of Genie Medical Software including producing reporting (or other relevant medical software)
  • Be experienced in working with various health funds Medicare, VWA/TAC and ECLIPSE
  • Managing consultation sessions (meet and greet) telephone queries and email correspondence in a professional, warm and empathetic manner
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Efficient can-do attitude – with great work ethic – always striving to improve
  • Multi-tasking and performing ad-hoc duties as required by Surgeon or Practice Manager
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and administration duties are up to date.
  • Assisting the Surgeon in EA and ad hoc duties as required
  • Collaborating with other staff to provide a seamless process for our team and patients
  • Driver’s licence (allowing you to travel when needed to other sites – notice given)
  • A dedicated home office, with access to a computer and internet.

Essential skills and experience:

  • Display professionalism and warmth in all aspects of your role including, verbal, presentation and in writing
  • Diary management of both practice and personal diary for the Surgeon
  • Strong communication skills including conveying messages in a timely manner, whether by writing, verbally or electronically
  • Managing consulting sessions and excelling at flexibility when prioritising tasks
  • Managing and overseeing, theatre lists including hospital bookings and investigation bookings including quoting, billing and receipting
  • Liaise with all stakeholders including Surgeons and other health professionals and staff, internally and externally.
  • Pre-empting the Surgeon’s requirements when needed.
  • Maintaining and forwarding accreditation paperwork to hospitals (including AHPRA registration)
  • Updating fee schedules
  • Manage all incoming and outgoing electronic and paper mail
  • Audio typing as required
  • Abide by and follow all practice policies

Hours: Monday to Friday
Inclusive of a .5 day working day Thursday (week 1) and RDO Thursday (week 2).

If you are after an exceptional opportunity, then this is the role for you.  We take pride in the care we provide our patients and would love someone to join us with the same ethic.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process

 

Please apply and include your resume and a cover letter, explaining why you would be a great candidate for our practice.  Please quote ref 849 and follow our RWS Instagram page If this is a role that interests you.

848 – Full Time Medical Receptionist – Wantirna

Full Time Medical Receptionist

  • Upper GI Surgeons – work close to home – awesome team
  • Renowned Practice – work with the best – upskilling opportunities
  • Knox Private Hospital – subsidised parking onsite $4.00 per day

Would you like to be part of a team that excels at customer service?   Do you like to make a difference in our patient’s lives?  Then please read on.

Our growing Upper GI Practice is recruiting an experienced medical receptionist to be our brand ambassador and “Director of First Impressions” and complement our team at our busy practice located in Wantirna who is willing to learn higher skills once competent in the role.  You will be reporting to our Practice Manager and Directors.

As the first point of contact for patients and their families, it is important that you are well presented and approachable with a calm and positive disposition.

Main skills to be utilised/duties include:

  • Providing an outstanding level of customer service on the telephone and in meeting and greeting our parents and patients
  • Supporting our Surgeons by being highly professional and a friendly first point of contact for the practice
  • Having a good understanding and extensive experience in running and managing a consulting session including issuing invoices and taking payments
  • Ability to work in a face paced environment.
  • Ability to work both autonomously and as part of a team.
  • Professional in manner, whether in person, on the phone or verbally
  • Excellent IT skills (experience with Shexie Medical Software would be an advantage)
  • Experience in managing Telehealth consultations

Successful candidates for this role will require:

  • Proven medical reception experience – minimum 1 year
  • Excellent customer service, phone manner and communication
  • Proven multitasking, problem solving and time management skills
  • A proactive, positive and ‘can-do’ attitude.
  • Ability to provide ad hoc administration services as required by Management
  • Motivation to assist in growing and improving our practice

What you will get in return:

  • You will work within a very supportive and caring work environment with various doctors, and our great team. You will be paid a good salary with permanent employment benefits, upskilling opportunities including training and be able to forge a career in a successful medical practice.

Hours/days:
Days – Monday to Friday
Hours – 9:00am till 5:00pm

 

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

This is a fantastic opportunity to join a busy and rapidly expanding surgical practice and be part of our friendly team.  If this sounds like an opportunity you would like to be part of, please apply and quote ref 848.

847 – Full Time Practice Manager – Wantirna

  • WFH options 1 to 2 days per week – Knox Private Hospital – work close to home
  • Progressive and renowned expanding Upper GI practice
  • Great work environment – Shexie Software – Mature minded

Are you interested at being at the forefront of Gastrointestinal Surgery?  Do you like to use your fantastic people skills to lead our fabulous team? Are you proud of your attention to detail?

Then please read on.

Our specialist practice is seeking a resilient, highly organised, people savvy and experienced Practice Manager to lead our team. This would be a pivotal role in our practice supporting all our Surgeons (and sessional consultant/physicians) and working with our fantastic team. To complement your existing skills, you will provide full management of our weight loss program.  Dealing with external parties and stakeholders (virtually). From our Surgeons and Physicians to all our support staff you will be working with the best.

We are looking for a Practice Manager who would love to be part of this, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority. Once fully trained and competent in your role, management will discuss WFH options (currently 1 to 2 days per week on non-consulting days).

Our Practice is located in Knox Private Hospital.

Our requirements are: 

  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support
  • Having a good understanding and extensive experience in Theatre Bookings, Surgical Quoting and Billing, Shexie Medical Software (or similar) including known Gaps, no Gaps and AMA fees, including organising Anaesthetists, Surgical Assistants
  • Being experienced in working with various health funds and Medicare (Eclipse, DVA, Workcover TAC (limited) viewed highly)
  • Possess excellent organisational skills, outstanding work ethic, punctuality. Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated, particularly when dealing with complaints
  • IT savvy skills (able to troubleshoot as required)
  • Proud of your professional manner and presentation including unflappable manner when dealing with many contrasting priorities
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons
  • Having previous experience in managing staff including conflict resolution, training, leave and timesheet requirements
  • Managing sessional Doctors including on and offsite
  • Providing relief for reception/consulting and phones
  • Handling all accounts and managing Surgeon’s diaries
  • Full practice reporting including end of day, week and month
  • Prepare, implement and oversee annual business plans, forecasts, financial reports and budgets in conjunction with the Principals to submit to Accountants
  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participates in all relevant practice meetings.

Traits: 

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams
  • Friendly with quiet confidence

 

Experience: 

  • Must have minimum two (2) years Practice Manager experience
  • Private Specialist experience is mandatory – Upper GI experience viewed favourably

Days:    Monday to Friday

Hours:  9:00am till 5:00pm but flexibility required if needed for offsite virtual work.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

Apply now quoting reference 847.

Please follow our Instagram page recruitmentatrws for further career opportunities.

844 – Medical Receptionist – Ipswich

Part Time Medical Receptionist

  • Commencement asap – Bright light rooms
  • Working with our Specialists and team – parking new site and good transport options
  • 5 days per fortnight – must cover other staff’s annual leave and have the flexibility to cover sick leave

We are recruiting for another Medical Receptionist to join our rooms.  This is a highly flexible role, and would suit a highly organised and proficient Medical Receptionist.

You will be our Director of First Impressions, making a difference in our patients lives.  Your duties will include handling all consulting sessions and supporting our team.

Your attention to detail skills will be almost as good as your customer service skills, you love to be organised!  You thrive in a “Brand Ambassador” role, who makes our patients feel as though they are the only patients in the practice. You will use your bubbly and enthusiastic personality, to be a strong brand ambassador for our Practice.

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Strong experience with Medical Terminology (Cardiology)
  • Must be available to cover sick leave and holiday leave (this is imperative).
  • Having previous Medical Reception experience including managing consulting sessions and meet and greet – Specialist experienced viewed favourably
  • Experience with Medical Software
  • Happy to perform ad-hoc administration duties for our Doctors and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Being experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have a capacity and energy to perform well in a busy environment – must be a skilled multi-tasker

Traits:

  • Hands on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our Doctor’s needs, who is proactive not reactive
  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Must have minimum two (2) years Medical Reception experience
  • Private Specialist experience is viewed highly

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 844.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

Please follow our Instagram page recruitmentatrws for further career opportunities.

839 – Medical Receptionist – Mentone

Medical Receptionist

Part Time

  • Work/life balance – 3 full days
  • Hematology/Oncology Practice – above Award pay rate
  • Mentone – parking

Do you pride yourself on your customer service skills and admin skills?  Is a can-do pre-emptive attitude your specialty?  Do you want a healthy work/life balance? Then we want to hear from you.

Our Specialists are looking for a Medical Receptionist to join our reception team and assist with managing our consulting sessions, office management and handle medical administration tasks including patient administration for our practice. You will report directly to our Specialists.

This is an important patient facing role in our practice and may lead to further upskilling opportunities in the future.   If you have nursing experience, this would be viewed favourably.

At our practice, our patients are our number one priority (this cannot be overstated).  Therefore, your amazing customer service and attention to detail skills will assist them in their patient journey. All your dealings with our patients will be via face to face or electronically.

Our ideal candidate will have the following:

  • Professional and proficient demeanour and presentation – excellent grammar and medical terminology
  • Unflappable personality, that likes to follow efficient systems
  • Excellent communication skills with a positive and friendly manner and can-do attitude (leave a fantastic impression)
  • Experience using Best Practice, Mediflex and ECLIPSE (or similar medical software programs)
  • IT savvy – to be able to troubleshoot if needed
  • Ability to work independently with initiative and in a team environment
  • Ability to work well under pressure and to multi-task in a busy environment along with being open to direction (from Specialists) to ensure the smooth running of the practice
  • Constantly takes pride in their work and productivity, who loves to assist particularly for patients in need and is flexible in times of demand
  • Assisting our Specialists and Medical Secretary as and when needed (ad hoc duties)

Responsibilities will include:

  • Overseeing and assisting in the smooth efficient running of the practice.
  • Handling referrals from patients
  • Directing patients to our interactive website to load paperwork or send via email/mail if needed
  • Managing the phone
  • Back office tasks including regular financial reporting for both specialists
  • Updating Medical Software and Medication software including troubleshooting any issues
  • Co-ordinate with our off-site consulting locations including appointment booking, billing and consulting
  • Respond to and manage patient communication tasks including phone calls and emails
  • Welcoming patients face to face, phone calls and other forums of contact in an efficient, friendly and courteous manner – making them feel as if they really matter
  • Providing exceptional attention to detail in all tasks and duties
  • Delivering exceptional customer service at all times
  • Scheduling and managing patient appointments and assisting with consultation sessions including invoicing and receipting (for sessions off and on site)
  • Collecting, entering and uploading patient details and reports
  • Performing general administrative duties and ad-hoc duties as required for the Specialists
  • Covering leave (sick and annual, with notice) for our other Medical Receptionist

Days:     

3 full days

Appropriate above Award payrate based on skills and experience. If you would like a chance to step up in your role and take on this opportunity, please apply and quote  Ref: 839.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

Follow our Instagram page for more updates: recruitmentatRWS

838 – Part Time Practice Manager – Malvern

Practice Manager

  • Working 4 to 5 days per week – negotiable – work/life balance
  • Progressive and renowned IVF/Gynaecology practice
  • Malvern location – Genie – Mature minded

Are you interested at being at the forefront of IVF and Gynae specialty? Do you love to provide that extra service, everyone is always looking for? Do you like to use your fantastic people skills to lead our fabulous team?  If this interests you please read further below:

Our specialist practice is seeking a professional, highly organised, people savvy and experienced Practice Manager to lead our team. This would be a pivotal role in our practice supporting all our Surgeons and working with our fantastic team. To set the scene, this is a practice that is progressive and leading edge. From our Surgeons and Physicians to all our support staff you will be working with the best.

We are looking for a Practice Manager who would love to be part of this, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

Our Practice is located in Malvern, with street parking close by. The working hours are over a four-week roster.

Our requirements are:

  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support
  • Having a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software (or similar) including known Gaps, no Gaps and AMA fees
  • Being experienced in working with various health funds and Medicare (Eclipse viewed highly)
  • Possess excellent organisational skills, outstanding work ethic, punctuality. Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated, particularly when dealing with complaints
  • IT savvy skills (able to troubleshoot as required)
  • Proud of your professional manner and presentation
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons
  • Having previous experience in managing staff including conflict resolution, training, leave and timesheet requirements
  • Full practice reporting including end of day, week and month
  • Prepare, implement and oversee annual business plans, forecasts, financial reports and budgets in conjunction with the Principal
  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participates in all relevant practice meetings.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams
  • Friendly with quiet confidence

 

Experience:

  • Must have minimum two (2) years Practice Manager experience
  • Private Specialist experience is mandatory – O&G or surgical experience viewed favorably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

 

Apply now quoting reference 838 and follow our Instagram page: recruitmentatRWS

837 – Part Time Nurse – Blackburn

Part Time Practice Nurse

  • Work/life balance – 2 days a week (Tuesday & Thursday 9-5pm)
  • Blackburn – close to home – community based GP practice
  • Commencement asap

Would you like to work at a GP practice where the patient care comes first? Do you pride yourself on your clinical and patient care skills?  And want to make a difference in our patients lives? Then we want to hear from you.

Our community practice (a registered charity) which is a faith based medical centre (newhopemedical.com.au) is seeking a professional, highly reliable and experienced Practice Nurse to join our nursing team. Our mission at NewHope Medical is to serve the community not just in the medical and counselling space, but by being able to care for our patients with additional opportunities for assistance.

Typical duties:

  • Triage assistance
  • Care plans and Health assessments
  • Wound care
  • Immunisations
  • ECG’s
  • Proactive support for all patients with screening, health education and promotion
  • Management of treatment room & stock supply
  • Instrument sterilisation and infection control protocols
  • Assist GPs, Practice Manager and other staff as required
  • Efficient and confidential management of all patient data, clinical files, and correspondence

Essential Skills & Qualifications

  • Current AHPRA RN registration
  • Minimum 1 year GP nursing experience
  • Actively promote the practice and the services offered
  • CPR certification (viewed highly) and current Working With Children
  • Cervical screens (viewed highly)
  • 12-lead ECG (viewed highly)
  • Experience with Best Practice software advantageous

About you

  • Strong work ethic and accountability
  • Warm, friendly and welcoming style
  • Approachable and willing to work with all stakeholders
  • Trustworthy, reliable, and committed
  • Demonstrate high degree of confidentiality regarding all patients and clinical information
  • Sound GP practice knowledge and experience
  • Fully vaccinated including a COVID booster shot
  • A team player – enjoy working within a nursing team

Hours/Days:

  • Tuesday & Thursday 9-5pm
  • No weekends!

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

To apply

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the award wage.

Apply now by sending your CV to denise.forsyth@newhopemedical.com.au and quoting reference 837.

Please follow us on our Instagram page: recruitmentatrws

835 – Part/Full Time Medical Secretary – Fitzroy

Medical Secretary

Part/Full Time Role

  • 5 days per week – Cardio Thoracic (and Respiratory Physicians) Private Practice
  • Commencement early May – Fitzroy – Audio Typing
  • Work with the best – Zedmed – Amazing Public Transport options

Are you proud of your customer service skills?  Do you love to make a difference in people’s lives?  Is Audio Typing your specialty?  Then please read on.

We are looking for a proactive, organised and motivated Medical Secretary to join our fantastic renowned team.  Experience in Cardio or Thoracic specialty would be viewed highly.  We are in Fitzroy near Parliament Station on the grounds of St Vincent Hospital.

Foremost with this position, is providing empathy, compassion and care for our patients.  Our patients are our number one priority (this cannot be overstated). You will love to wow our patients with your professional, nurturing and accommodating manner including your impeccable presentation whether in person, on the phone or via email.

Key responsibilities:

  • Have a great understanding and extensive experience in Theatre Bookings, Surgical Quotes and Billing – including organising Surgical Assistants, Anesthetists etc
  • Medium to expert level of experience and understanding of Zedmed Medical Software including producing reporting
  • Having great team player attributes – working together to produce an smooth operating efficient practice.
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Handling consultation sessions (meet and greet – relief only) telephone queries and email correspondence in a professional and warm understanding manner
  • Audio Typing for our Respiratory Physicians and Surgeons
  • Managing clinical appointments
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and including administration are up to date.
  • Assisting the Surgeons/Physicians and Practice Manager in ad hoc duties as required
  • Collaborating with other staff to provide a seamless process for our team and patients
  • Ensuring our rooms are always immaculate, including the consulting rooms

Essential skills and experience:

  • Previous experience as a Medical Secretary in a Private Practice setting (Cardio Thoracic experience viewed highly)
  • Zedmed experience
  • Ability to be flexible in prioritising duties
  • Excellent verbal and written communication skills
  • Well presented and professional in attire and compassionate with all patients
  • Ability to work independently at the front desk and assist the team

Days/Hours:

Monday, Tuesday, Thursday and Friday – 9am till 5pm
Wednesday – 9am till 1pm

If you are after an exceptional opportunity, then this is the role for you.  We take pride in the care we provide our patients and would love someone to join us with the same ethic.

Please apply and include your resume and a cover letter, explaining why you would be a great candidate for our practice.  Please quote ref 835 and follow our RWS Instagram page (recruitmentatrws)