Category: Job Position

717 – Part Time Practice Manager- Fitzroy, VIC

Our practice is looking for an experienced Practice Manager who thrives in a fast-paced Practice and excels in empathy and care for our Patients and loves challenges.

Our Patients are our number one priority (this cannot be overstated)!  Prior experience in Obstetrics and Gynaecology would be viewed highly.  Being in an O&G environment, means having a flexible mind set is paramount!

Our main hub is Fitzroy (great public transport options). Being flexible in your hours (if needed) would be viewed highly.

Our ideal candidate will have the following:

  • Have a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software, willing to learn new software (currently transitioning to Clinic to Cloud)
  • Be experienced in working with various health funds and Medicare
  • Have previous medical reception/secretarial experience including managing consultation sessions
  • Be a brilliant office administrator and have experience managing a great team
  • Possess excellent organisational skills, flexibility, outstanding work ethic and punctuality
  • Display outstanding interpersonal and communication capabilities
  • Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
  • The ability to accept responsibility and prioritise tasks and demonstrate high levels of initiative, motivation and empathy
  • Happily perform duties as a Personal Assistant for our Surgeon; no task too big or too small
  • Communicate well with providers, hospitals and patients
  • Liaise with bookkeeper and accountant
  • Able to mentor and teach staff as needed.

Traits:

  • ‘Can do’ attitude who is extremely organised but flexible in their work style
  • Clear and concise communicator
  • Honest, trustworthy, loyal and dependable
  • Friendly and charismatic personality

Experience:

  • Must have minimum two (2) years Medical Practice Management experience
  • Specialist experience is mandatory (O&G viewed highly)

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the Award Wage.  Apply now on seek or email michelle@roomswithstyle.com.au quoting reference 717.

710 – Practice Manager/Team Leader- Camberwell, VIC

In this role in our brand-new modern consulting rooms in Camberwell, your main duties will be to assist during set up, then continue to ensure a smooth functioning and daily operation of the practice, along with looking after our two ENT Surgeons.

The right candidate will need to demonstrate an exceptional commitment to patient care and have the ability to drive and develop the centre as it grows, to ensure that it is working at its optimum.

Excellent presentation and communication skills (both written and verbal) are essential.

Your key responsibilities include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of the Medical Secretarial role
  • Meet and greet, answering phone calls and patient queries
  • Arranging patient appointments
  • Billing of consultations
  • IT savvy, with great troubleshooting skills
  • Arranging quotes for planned surgery
  • Coordinating hospital admissions, theatre lists and surgical paperwork (including Surgical Quotes)
  • File management of medical records (paperless practice)
  • Liaising and referring with Doctors and other Medical associates
  • Dictation (audio-transcription) typing

To be successful in this role it is essential you can demonstrate:

  • Previous experience within a private speciality medical practice (ENT viewed highly)
  • Experience with Medicare and Private Health fund billing (Eclipse viewed highly)
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this)
  • Medical software experience (Clinic to Cloud)
  • Flexible in your approach to all aspects of the Practice and strong attention to detail
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure
  • Highly organised and excellent communication skills
  • A can-do attitude, no matter what the task

If this sounds like you, please apply via seek or email michelle@roomswithstyle.com.au quoting reference No. 710.

Salary is negotiable and dependent upon level of experience.

707 – Part Time Junior Medical Secretary- Greenslopes, QLD

An established Orthopaedic speciality practice is seeking an energetic, experienced, self-motivated and customer service minded Medical Secretary for a permanent part-time role in Greenslopes.  As an important member of this team you will need to demonstrate an exceptional commitment to patient care and with the ability to think outside the square and display initiative.

Our ideal candidate will have the following:

  • Experience using Genie (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude – a real team player – you love being “front of house”
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanour (with outstanding customer service and strong skill level on all aspects of the Medical Secretarial role (dealing with WorkCover viewed highly)
  • Personal assistance duties such as: assisting with various graphical tasks such as presentations and brochures, organising and facilitating meetings and general personal administration tasks
  • Theatre bookings and Surgical billing (quoting) experience (Eclipse experience viewed highly)
  • Ability to work independently with initiative and also love being part of a team (which includes Allied and other specialities)
  • Ability to work well under pressure and to multi-task in a busy environment
  • IT Savvy with great troubleshooting skills
  • Professional manner verbally and written

Responsibilities will include:

  • Developing and implementing new practice systems. Welcoming patients into the practice and answering phone calls in an efficient, friendly and courteous manner.
  • Delivering exceptional customer service at all times (cannot be overstated)
  • Scheduling and managing patient appointments
  • Undertaking Theatre bookings and Surgical billing
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing and following-up patient enquiries for our Surgeons and other clinical staff

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter to seek or email Michelle@roomswithstyle.com.au and quote ref: 707.

706 – Part Time Senior Medical Secretary- Greenslopes, QLD

An established Orthopaedic speciality practice is seeking an energetic, experienced, self-motivated and customer service minded Medical Secretary for a permanent part-time role in Greenslopes.  As a pivotal member of this team you will need to demonstrate an exceptional commitment to patient care and with the ability to think outside the square and display initiative.

Our ideal candidate will have the following:

  • Experience using Genie (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude – a real team player
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanour (with outstanding customer service and strong skill level on all aspects of the Medical Secretarial role (dealing with Worksafe and MAIC viewed highly)
  • Theatre bookings and Surgical billing (quoting) experience (Eclipse experience viewed highly)
  • Ability to work independently with initiative and also love being part of a team (which includes Allied and other specialities)
  • You pride yourself on your attention to detail and thrive in improving systems
  • Ability to work well under pressure and to multi-task in a busy environment
  • IT Savvy with great troubleshooting skills
  • Professional manner verbally and written

Responsibilities will include:

  • Developing and implementing new practice systems – you are the guru of systems and processes
  • Welcoming patients into the practice and answering phone calls in an efficient, friendly and courteous manner
  • Personal assistance duties such as: assisting with various graphical tasks i.e. presentations and brochures, organising and facilitating meetings and general personal administration tasks
  • Delivering exceptional customer service at all times (cannot be overstated)
  • Scheduling and managing patient appointments
  • Undertaking Theatre bookings and Surgical Billing
  • Supporting and assisting our Surgeons and other clinical staff in a range of administration and ad-hoc tasks.

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter to seek or email Michelle@roomswithstyle.com.au and quote ref: 706.

704 – Part Time or Full Time Team Leader/Practice Manager- Frenchs Forest, NSW

This Practice will be a one stop shop for any joint/orthopaedic issues with multiple services offered including Allied Health.  This is different to the standard Surgical Practices out there.  If you like a progressive workplace, we want to hear from you!

The vision of the Practice is to provide Patients with an extremely comfortable Practice environment (think of a cosy lounge room) where they feel safe, feel cared for and realise and know they are the Practice’s number one priority.

We are looking for a Dynamic Senior Medical Secretary/Team Leader to join the team in a senior position, who understands that caring for the practice’s patients is as important as your professional skillset. In this senior role, you would be working alongside our dynamic team to ensure smooth functioning and daily operation of the practice. You will have the drive to build this Practice to multi-sites with the Management team.

The right candidate will need to demonstrate an exceptional commitment to patient care and have incredible attention to detail (a must) and also have the ability to drive and develop the centre working at its optimum.

Excellent presentation and communication skills (both written and verbal) are essential. The role would be based at our Frenchs Forest rooms.  Flexibility to cover annual leave for one other staff member would be viewed highly.  There is parking close to the site.

Key responsibilities:

  • All administrative aspects of patient care and reception relief
  • Work with the management team to develop and implement marketing and development of the business – interest or experience in marketing will be viewed highly including social media
  • Working with the Surgeon to manage the Surgeon’s diary, consulting sessions, surgical bookings and quotes
  • Mentoring and training of our fantastic, amiable staff
  • Assisting and management of Information Nights

Essential skills and experience:

  • Ability to develop and implement new practice systems. A can-do attitude and the ability to think outside the square and display initiative particularly with our Vision in mind
  • Continuously improve the function and performance of the practice – we love this!
  • Excellent with medical terminology, and have experience with financials (viewed highly)
  • Experience with Medical audio-transcription (viewed highly)
  • Prior experience in an administrative/senior role within a specialist surgical practice (single site or multi-site)
  • Sound understanding and experience with Xero software (or similar)
  • Understanding and experience with surgical bookings and quoting
  • Work autonomously without supervision and working with a team

Desirable skills and experience:

  • Previous experience with a specialist software program (e.g. Genie/Gentu)
  • Experience working with or dealing with  Surgeons (particularly Orthopaedic)
  • A genuine interest and commitment to caring for the wellbeing of the patients
  • Be able to work autonomously without supervision and handle situations whilst the surgeon is not available
  • Thinking outside the square, and have a real drive and energy to excel

If this sounds like you, please apply immediately.  Quote ref: 704, apply through seek or and send through your resume to michelle@roomswithstyle.com.au.

A001 – Medical Receptionist / Secretary – Melbourne

Experienced medical receptionist/secretary needed to join our busy team on a casual basis working alongside a generous and caring Obstetrician and Gynaecologist.

The nature of obstetrics and gynaecology is fast paced and the ideal candidate will need to show great empathy and care towards the patients, whilst working under pressure.

This position will be considered for job sharing and shifts can be divided.

Hours of work until 01 of August 2020

Monday- 8:45am-5:00pm or until close

Tuesday- 8:45am- 5:30pm or until close

Friday- 8:45am- 200pm

Possibility of part-time/full time position after 01 of August 2020.

Our main rooms are located in Fitzroy, convenient to public transport (tram and train).

Requirement to travel offsite once a week to our satellite rooms in the Northern suburbs with free car park available.

Key responsibilities:

  • Meet and greet patients
  • Answering telephones
  • Managing new patient enquiries and bookings
  • Scheduling appointments
  • Invoicing and receipting
  • Liaising with hospital bookings and theatre bookings
  • Screening and prioritising incoming emails
  • Multi-tasking and prioritising workload
  • Assisting the Practice Manager

Essential skills and experience:

  • Previous experience as medical receptionist/secretary
  • Use of Genie / Clinic to Cloud software
  • Excellent verbal and written communication skills
  • Ability to work independently at front desk and as part of a team
  • Professional demeanour and compassionate attitude

Preferred Criteria

  • Experience in busy/fast paced environment
  • Ability to move into full time work, once the current workplace restrictions are lifted
  • Experience/interest in women’s health

This is an exceptional opportunity to join a small and friendly team who take pride in the care they provide their patients.

Contact michelle@roomswithstyle.com.au and reference A001.

Immediate start.

697 – Practice Manager- Henley Beach, South Australia

Do you enjoy building and maintaining a great culture in a practice?  Are you driven and passionate about your work? Then we want to speak to you!  We are looking for a Practice Manager to join our team which includes 3 General Surgeons (with a special interest in Breast and Endocrine) who understand that caring for the Practice and the Practice’s patients is as important as your professional skillset.

  • Have a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Genie Medical Software along with experience with QuickBooks Accounting Software
  • Be experienced in working with various health funds and Medicare
  • Have previous medical reception/secretarial experience including consultation sessions
  • Be a brilliant office administrator and have experience managing a team
  • Possess excellent organisational skills, outstanding work ethic, and punctuality
  • Display outstanding interpersonal and communication capabilities
  • Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
  • The ability to accept responsibility and prioritise tasks and demonstrate high levels of initiative, motivation, and empathy
  • Happily perform duties as a Personal Assistant to one of the Surgeon’s; no task too big or too small

Traits:

  • ‘Can do’ attitude who is extremely organised
  • Clear and concise communicator
  • Honest, trustworthy, loyal and dependable
  • Friendly and charismatic personality

Experience:

  • Must have minimum two (2) years Medical Practice Management experience
  • Specialist experience is mandatory

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is above the Award Wage.

Salary will be above the Award and based upon experience.  Please quote ref: 697 in an email with your resume and cover letter to michelle@roomswithstyle.com.au or apply here.

696 – Part Time Specialist Practice Medical Secretary- East Melbourne, VIC

Do you enjoy variety, have amazing customer service skills and is flexible in the workplace?  Then we want to hear from you.

Our Doctors are seeking two experienced self-motivated Medical Secretaries.  These positions are 1 x 3 days per week, and 1 x 2.5 days per week with a handover of half a day.

Your key responsibilities will include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of a Medical Secretarial role including telephone manner and face to face interaction.
  • Experience using medical software (Genie – highly desirable).
  • Theatre bookings including surgery quotations (essential) including Health Funds (via Eclipse).
  • Audio typing (highly desirable).
  • IT savvy, with great troubleshooting skills and to perform ad hoc duties as required by Doctors.

To be successful in this role it is essential you can demonstrate:

  • Previous experience in a Specialist Medical Practice (Paediatrics/Breast Speciality) – highly desirable).
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this).
  • Flexible in your approach to all aspects of the Practice and strong attention to detail.
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure.
  • Great organisation skills with a can-do attitude.

Salary will be above the Award and based upon experience.  Please quote ref: 696 or apply here.

696 – Part Time Specialist Practice Medical Secretary- East Melbourne, VIC

Do you enjoy variety, have amazing customer service skills and is flexible in the workplace?  Then we want to hear from you.

Our Doctors are seeking two experienced self-motivated Medical Secretaries.  These positions are 1 x 3 days per week, and 1 x 2.5 days per week with a handover of half a day.

Your key responsibilities will include:

  • Providing an outstanding level of customer service and strong skill level on all aspects of a Medical Secretarial role including telephone manner and face to face interaction.
  • Experience using medical software (Genie – highly desirable).
  • Theatre bookings including surgery quotations (essential) including Health Funds (via Eclipse).
  • Audio typing (highly desirable).
  • IT savvy, with great troubleshooting skills and to perform ad hoc duties as required by Doctors.

To be successful in this role it is essential you can demonstrate:

  • Previous experience in a Specialist Medical Practice (Paediatrics/Breast Speciality) – highly desirable).
  • A professional approach to work, with exceptional customer care and service skills (we can’t overstate this).
  • Flexible in your approach to all aspects of the Practice and strong attention to detail.
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure.
  • Great organisation skills with a can-do attitude.

Salary will be above the Award and based upon experience.  Please quote ref: 696 or apply here.

694 – Part-Time Medical Secretary- Chatswood, NSW

An established Orthopaedic specialty practice is seeking an energetic, experienced, self-motivated and customer service minded Medical Secretary for a permanent part-time role in the Chatswood area.  As a pivotal member of this team, you will need to demonstrate an exceptional commitment to patient care and with the ability to think outside the square and display initiative.

Our ideal candidate will have the following:

  • Experience using Gentu (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanor with outstanding customer service and strong skill level on all aspects of the Medical Secretarial role (dealing with Workcover and TAC viewed highly)
  • Theatre bookings and Surgical billing (quoting) experience (Eclipse experience viewed highly)
  • Ability to work independently with initiative and also love being part of a team
  • Ability to work well under pressure and to multi-task in a busy environment
  • IT Savvy with great troubleshooting skills

Responsibilities will include:

  • Developing and implementing new practice systems. Welcoming patients into the practice and answering phone calls in an efficient, friendly and courteous manner
  • Delivering exceptional customer service at all times (cannot be overstated)
  • Scheduling and managing patient appointments
  • Undertaking Theatre bookings and Surgical billing including patient billing and processing of payments
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing, and following-up patient inquiries
  • Supporting and assisting the Surgeon in a range of administration and ad-hoc tasks.
  • Own car and license to travel to other practice locations (if needed)

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter and quote ref: 694 or apply here.

690 – Casual Medical Receptionist- Macquarie Park NSW

An established Orthopaedic speciality practice is seeking an energetic, self-motivated and customer service minded Medical Receptionist for a casual role (Tuesday and Thursday) in Macquarie Park.  The successful applicant will be comfortable with the day to day requirements of a busy specialist practice and have outstanding customer service skills (can’t be overstated) and a professional telephone manner.

Our ideal candidate will have the following:

  • Experience using Gentu (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude
  • Experience at a Speciality Medical Practice (Orthopaedic viewed highly)
  • Professional appearance and demeanour
  • Ability to work independently with initiative and also love being part of a team
  • Ability to work well under pressure and to multi-task in a busy environment

Responsibilities will include:

  • Welcoming patients into the practice in an efficient, friendly and courteous manner
  • Delivering exceptional customer service at all times
  • Scheduling and managing patient appointments
  • Collecting and entering patient details
  • Answering phone calls and inquiries in a professional and friendly manner
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing and follow-up patient inquiries
  • Patient billing and processing of payments
  • Supporting and assisting the Surgeons and fellow administrative staff in a range of administration and ad-hoc tasks.

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter and quote ref: 690