Category: Job Position

913 – Dental Assistant – West Perth

Full Time Dental Assistant
  • 9-day fortnight – long days (full-time wage) – parking available
  • Oral and Maxillofacial practice – modern practice & stunning rooms
  • Oral Surgery Consultants – great team & culture, an opportunity to upskill!

Do you enjoy oral and implant surgery? Do you like to wow our patients with your customer service and clinical skills and make a difference in our Surgeons and patients’ lives? Then we want to hear from you!

This is an opportunity to upskill and assist in complex oral surgery, candidates from General Dental clinics are encouraged to apply! Your attention to detail skills will be almost as good as your customer service skills, you love to be organised and to put the patients at ease!

Dr Leon Smith is an established surgeon seeking a professional, highly organised, and experienced Dental Assistant for our expanding practice. The practice is rapidly growing and requiring another Dental Assistant to join the team.

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Having previous Dental Assistant experience including managing consulting sessions and meet and greet (relief).
  • Happy to perform administrative duties for our specialists and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Assisting the surgeons with the preparation and follow-up of surgical procedures (in-room) and medical/dental multi-disciplinary patients in hospital theatres as well as in the rooms under local anaesthesia or IV
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have the capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Assisting with stock or ordering, inventory tracking and management
  • Supporting management to ensure the clinical activities and processes are performed effectively and efficiently
  • Experience with theatre bookings, in-room procedure bookings and surgical quoting and billing viewed favourably
  • Liaising with hospitals, health funds and external practices

Traits:

  • Hands-on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our specialists’ needs, who is proactive not reactive
  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal, and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Must have a minimum of one year of Dental Assistant experience with Cert IV in Dental Assisting or desire to work towards
  • Private Specialist experience is viewed highly

Days: 8- or 9-day fortnight (day off to be negotiated)

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 913.

Follow us on Instagram: RecruitmentatRWS.

912 -Practice Nurse- Glen Iris

Practice Nurse

  • A role with variety Clinical and some admin – 3 to 5 days per week
  • Bright light modern consulting rooms in Glen Iris/Richmond
  • Customer service and multi-tasking role

Do you pride yourself on your clinical and patient care skills? And want to make a difference in our patients lives? Then we want to hear from you.

Our Practice

Work with the best in this renowned, dynamic and well-established Orthopaedic group. Free parking onsite at Glen Iris and easy street parking and public transport (other inner east sites). We’re look forward to you adding your knowledge and skillset as a Practice Nurse all while being supported by our robust as you work together to provide a seamless experience for the practice and patients. Patient care is at the forefront of our practice and we strive to make each and every one of our patients feel cared for!

About the role

Join us in providing quality patient care through your advanced clinical nursing skills, along with your administrative experience. This unique role includes providing first class pre and post patient as well as promoting and developing collaborative relationships amongst our health care team.

Duties

  • Be the clinical point of contact between patients and the Surgeon.
  • Demonstrate advanced clinical skills, knowledge and expertise (Orthopaedic experience well regarded)
  • Ensure Surgeon’s instructions and protocols regarding clinical care are meticulously documented and followed at all times
  • Gathering health histories, planning and coordinating patient care
  • Wound care as directed, pre and post-op.
  • Put your nursing skills to use in working alongside the Surgeon to provide patients with all aspects of administrative tasks including the Surgeon’s diary, consulting sessions, surgical bookings and billings
  • Reception relief
  • Regular liaison with the Practice’s Business Managers – RWS as required

Essential skills and experience

  • 2 years as a qualified Nurse – preferred (EN or RN, Orthopaedic experience highly regarded)
  • Current AHPRA registration – required
  • Previous experience using Medical Practice Software (Genie viewed favourably)
  • Flexible in your approach to work, with exceptional customer service skills
  • A genuine team player (this is an integral part of our practice)
  • Well-developed time management skills and ability to multi-task and work efficiently under pressure
  • Professional in demeanour and presentation
  • Effective written and verbal communication skills with the ability to multi-task and prioritise
  • Ability if needed to assist in consults at our other practice sites (inner east)
  • Own car and licence
  • Great organisational skills
  • Above Award payment depending on experience.

To apply please quote ref 912.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Please follow us on our Instagram Page: RecruitmentatRWS for regular updates.

911 -Medical Secretary- Toorak & Boxhill

Medical Secretary

  • 5 days per week – WFH 4 days per week – onsite 1 day per week
  • Onsite locations are Toorak and Box Hill – parking provided
  • Lovely amiable Spinal Orthopaedic Surgeon – Established practice

Do you love to make a difference in our patient’s lives? Do you thrive on being a front desk gatekeeper and ambassador for our busy Surgeon?  Then please apply.

About you
Our practice is looking for a Medical Secretary who excels in process, empathy, sensitivity and caring for our patients, supporting our team and our lovely, engaging and personable Surgeon.  You pride yourself on your attention to detail skills only coming second to your patient care skills and problem-solving skills.   You love to make a difference in our patient’s journey and are happy working onsite or WFH, and within a team and autonomously to provide outstanding service to our patients.

If you are fluent in another language along with English, this would be viewed highly.

About us
We are an established boutique Spinal Orthopaedic Practice located in Toorak and Box Hill. Our Surgeon is well known for his amiable and warm and empathetic manner – this cannot be overstated.

Our patients are our number one priority!  Our paperlite holistic practice provides a warm and empathetic environment for our patients.

Our rooms are located in Toorak and Box Hill and you are required to attend either site once a week. You will have training provided by RWS and training and ongoing support by the Practice-Cordinator (works remotely) depending on your skills and experience.

Key responsibilities:

  • Managing consulting sessions including meet and greet and appointment management.
  • Managing all consulting billing.
  • Handling all patient contact with a professional and warm manner.
  • Have a great understanding and extensive experience in Theatre Bookings and Surgical Quotes and Billing (including Gaps, No Gaps, Known Gaps and AMA rates).
  • Experience and understanding of Gentu Medical Software (or similar Medical Software).
  • Be experienced in working with various health funds and Medicare (ECLIPSE).
  • Savvy IT skills.
  • Experience with managing Orthopaedic prostheses and equipment (viewed favourably).
  • Personal Assistant duties for the Surgeon, including managing their inbox/emails and travel diary and associated responsibilities. This can include ad-hoc duties as required.
  • Managing incoming emails including screening and prioritising.
  • Multi-tasking and performing ad-hoc administrative duties as required.
  • The only aspect of medical typing required, is to review, edit and print letters.

Essential skills and experience:

  • Previous experience as a Medical Secretary in a specialty Private Practice setting.
  • Gentu experience (or similar Medical Software).
  • Previous experience with TAC, Workcover and DVA would be viewed favourably.
  • Ability to be flexible in prioritising duties.
  • Excellent verbal and written communication skills.
  • Well-presented and professional in attire, written and verbal manner and compassionate with all patients.
  • Ability to work independently at the front desk and autonomously with back office duties.

Days/hours:

  • Monday to Friday 9:00am till 5:00pm (30 minute unpaid lunch)

If you are after an exceptional opportunity, this is the role for you.  We take pride in the care we provide for our patients and would love someone to join us with the same ethic.  To apply please quote ref 911.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

910 -Medical Secretary- Camberwell

Medical Secretary

  • Central Camberwell location – modern & progressive office environment
  • Part-time or full-time role available – 4-5 days per week
  • Your chance to upskill – energetic & professional team

Are you seeking an opportunity to work with multiple surgeons and specialists? Do you enjoy helping people? Are you a great team player? If yes, then this is the job for you!

We are seeking a friendly, IT savvy, medical receptionist who is eager to learn and grow with the company. This is a rare opportunity to be exposed to Specialist Medical Reception and software. This role has limitless opportunities for growth across many departments and would suit an individual who craves variety – no two days are the same.

This position is a unique medical admin role working in our lively corporate office in Camberwell. You will be providing virtual reception services (no face-to-face patient contact) along with a host of other activities to a range of specialists in private practice located throughout Australia.

About you

We are seeking a motivated, IT savvy, and detail-orientated professional who has previously worked in a private practice setting. As a Virtual Medical Administrator, you will be responsible for ensuring a smooth patient journey- without actually being in the practice! You will be the Director of First Impressions and a key representative of our client’s practice

Successful candidates for this role will require:

  • Exceptional customer service with empathy and attention to detail (this cannot be overstated)
  • Medical secretarial background, along with experience with higher duties, ideally having experience private practice software, and having worked within a specialist practice
  • Have a great understanding and extensive experience in Theatre Bookings, and Surgical Quotes and Billing.
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Experience managing consulting sessions (billing only), debt collection, and maintaining Medicare and DVA fee schedules.
  • An extremely friendly, professional, dignified and kind manner to all people with whom you deal with assisting them in their challenging clinical issues
  • Excellent communication skills, both verbal and written
  • Amazing organisational skills
  • A professionally presented individual with excellent phone manner (impressions matter)
  • IT Savvy
  • Have the capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Set up with the ability to work from home (if needed)
  • A friendly and easy-going personality
  • A ‘can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • A motivated professional who is eager to learn from all facets of the business, no task is too big or too small!

Duties/Responsibilities:

  • Managing virtual reception for numerous private Physicians and Surgeons.
  • Providing excellent service to patients on the phone and our clinicians
  • Invoicing and receipting for consulting (including chasing overdue funds)
  • Managing enquires and practices’ appointment books (online).
  • Consulting billings.
  • Working across multiple medical software platforms.
  • Managing Theatre lists & surgical bookings/billings.
  • The possibility of visiting a variety of private clinics for onsite support during staff absences.
  • Assisting our practice team and other departments at RWS as needed.

About us

RWS is known for providing multi-faceted solutions and providing a one-stop shop for Surgeons and Physicians in Australia. We pride ourselves on providing administrative support and genuine care so medical professionals can do what they do best – without the worry. You will be working in a culture that is supportive, dynamic, and professional.

You will be supported by RWS’ qualified staff who have many years’ experience working for Surgeons and Physicians and you will also receive the opportunity for growth assisting in other business areas at RWS such as marketing and practice management support.

Schedule

  • The role will require you onsite in our office 9:00am – 5:00pm Monday to Friday.
  • No after hours or weekend work required, your weekends are strictly yours!
  • Flexible work arrangements (working from home) and other opportunities available once fully trained.

What you will get in return 

You will work within a very supportive and caring work environment with our Surgeons, team and patients. You will be paid an above-award salary with permanent employment benefits, upskilling opportunities including training and be able to forge a successful career in medical administration.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please apply now quoting job ref 910.

909 – Marketing All-Rounder – Camberwell

Marketing All- Rounder

  • Central Camberwell location – modern & progressive office environment.
  • Full-time- WFH once trained- Camberwell location.
  • No two days are the same-Dynamic and supportive team.

Are you a graduate with 1-2 years in a marketing role? Do you enjoy working within a team with a warm and friendly demeanour? If so, please read on.

What’s on Offer

As our company continues to grow, we have an opportunity for a Marketing All-rounder to join our team. As our Marketing All-rounder you will play a key part of our team and will be responsible for co-ordinating the development and implementation of internal marketing and communications strategies to grow our company.

What’s in it for You;

  • Great chance to build your portfolio and engage with external stakeholders.
  • Exercise your creativity to map out strategies that stand out
  • Enjoy variety in the workplace, no repeat days!
  • You will be supported and encouraged by our robust team and will be provided with limitless opportunities for growth and career progression.
  • Our office is situated in the heart of Camberwell– close to coffee shops, for those much-needed coffee breaks, with eateries and public transport nearby as well

Duties

  • Work closely with the company Director and client manager.
  • Organise business development plans for RWS and execute and manage its rollouts.
  • Analyse and report on data from all campaigns, including marketing effectiveness, evaluations and recommendations moving forward.

About RWS

We are a team of 25 dedicated, fun, and caring people. At our company our staff are valued, respected, and support each other. We pride ourselves on providing administrative support and genuine care so medical professionals can do what they do best – without the worry. Our company is an altruistic one with great levels of social responsibility and we regularly organise charity and community outreach programs.

About You

  • Motivated and always demonstrates high initiative to learn
  • Organised and a fast learner.
  • Advanced communication skills, innovative approach in problem solving is preferable.
  • Excellent communication and interpersonal skills
  • Familiar with Microsoft Suite. IT Savvy and a self- starter and intrinsically motivated to excel.
  • A capacity to perform well in a busy environment – must be a skilled multi-tasker.
  • Australian driver’s license.

The role will require you onsite in our office 9:00am – 5:00pm Monday to Friday initially with the opportunity to work from home once fully trained.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a great remuneration package, dependent on experience, which is above the award wage.

To find out more about us, visit our website on https://roomswithstyle.com.au/

Apply Now

To apply for the role, please email caroline@roomswithstyle.com.au and quote reference number 899 along with the title of the role. Immediate start.  Working days are negotiable. Fun and variety are promised!

Please follow us on our page: recruitmentatRWS to keep up-to-date with our roles.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

907 – Part Time Practice Nurse – Glen Iris

Practice Nurse (RN) 

Work/life balance & flexibility with hours

  • Part-time – 3 days per week
  • Glen Iris GP practice – Integrative medicine – Cosmetic Medicine
  • We cannot overstate the ambience and culture of this practice – Stunning rooms – Supportive workplace

Do you want a Nursing role with a difference? Fantastic culture and work vibe? Are you interested in Family medicine, integrative and cosmetic medicine? Then please apply.

Our Family Medicine GP clinic is a well-established, boutique (not your generic fast-paced GP practice) modern and family-oriented practice. It is all about the patient.  It is highly regarded for its Integrative Medical practice specialising in Nutrition, Herbal Medicine, Preventive Medicine, Acupuncture as well as Cosmetic medicine. After 16 successful years, it has recently expanded to deliver dedicated and personalised GP & Family medicine to new and existing patients for a truly integrative and holistic approach.

About the role

Newly created, the Practice Nurse will support the doctor with the provision of patient clinical assessments and treatments (including shared care), excellent patient triage and outstanding care for new and long-standing patients who have a loyal affiliation with the medical practice.

Availability and flexibility to work extended hours will be appreciated and rewarded.  It will be offered as a permanent part-time role (can consider casual) to someone seeking a rewarding and long-term position.

This role will best suit a mature-minded, flexible and experienced Registered Nurse who will help to build up the general practice and who enjoys developing effective clinical services and patient care for the business.  We are looking for a proactive and self-motivated team member, with a genuine interest in integrative medicine and cosmetic medicine.

Typically, the role will be responsible for;

  • Care plans and Health assessments
  • Proactive support for all patients with screening, health education and promotion
  • Reminders & Recalls
  • Pathology collecting
  • Management of treatment room & stock supply
  • Front desk reception duties and support, when required (which includes enquiries, bookings, invoicing, referrals, test results, and patient reports) – Reception relief and covering leave
  • Setting up patients for procedures & educating them on pre and post treatments
  • Instrument sterilisation and infection control protocols
  • Efficient and confidential management of all patient data, clinical files, and correspondence
  • Wound care when required
  • Ensuring the treatment room is set up and managed compliantly

Essential Skills & Qualifications

  • Current AHPRA RN registration
  • Minimum 2 years GP nursing experience preferred
  • Understanding of MBS item and incentives
  • Actively promote the practice and the services offered
  • CPR certification and current Working with Children
  • Pathology collection & Venepuncture
  • Cervical screens
  • Health Care Plans
  • 12-lead ECG
  • IV infusions

About you

  • Warm, friendly and welcoming style – we like every patient to feel special
  • Trustworthy, reliable, and committed
  • Demonstrate a high degree of confidentiality regarding all patients and clinical information
  • Pro-active and highly self-motivated
  • Passionate about patient care
  • Sound GP practice knowledge and experience
  • Strong communication & interpersonal skills
  • Excellent time management, a good problem solver and ability to multi-task
  • Strong computing skills with experience in Microsoft, and Genie advantageous
  • Well-presented, professional style, and passionate about maintaining good health and wellbeing

Hours/Days:
Tuesday till Thursday – 10:00 am till 5:00 pm (hours negotiable)

Every second weekend (Weekend work is optional) – 8:30 am till 1:30 pm (flexible with rosters and dependent on patient bookings)

To apply

Only online applications will be considered, and all applications will be treated in the strictest confidence.

Please include a written application and your resume with your on-line application detailing why you are looking for a new role, and how your specialist medical practice experience can wow in this opportunity.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 907.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

 

 

906 – Part Time Medical Secretary – Bulleen

 

Part Time Medical Secretary

  • Inclusive & diverse ENT practice – parking onsite
  • Bulleen – Specialist Surgeon and other clinicians – commence early March
  • All-rounder – 2 to 3 days per week – WFH options some days

Are you looking for a role in a practice that is passionate about delivering a high level of service to our patients and creating a respectful and supportive workplace? Do you pride yourself on your attention to detail?  If yes, then this is the job for you!

About the practice
We cannot overstate how lovely this Surgeon and our other clinicians are.  Our vision is to create a progressive culture and practice that values each and every one of our patients regardless of their challenges. This vision is also reflected in the treatment of the practice staff, where further on-going training opportunities will be provided.  We understand the importance of feeling supported.

About you
Our practice is seeking a professional and experienced Medical Secretary who will use their excellent organisation and admin skills to support the practice.  Your primary role is to support our Practice Co-ordinator with Reception and meet and greet duties along with managing all Surgical Bookings, Quotes and Billing and other back office duties.  We have a very diverse demographic of patients, and your high level of patient care will make them feel comfortable and valued.

This position would suit someone who can support and add value to our new practice (established Surgeon), who loves coming to work and who is looking for opportunities that would accompany future practice growth.  We have a flexible working arrangement culture and would be happy to negotiate working conditions.  Once you are fully trained and competent there will be the option to work from home up to 1 day per week.

Duties and responsibilities

As a Medical Secretary, you will be responsible for not only supporting our team with Reception but also managing back office processes including all theatre duties.

Your responsibilities will include, but are not limited to:

  • Working with our Practice Co-ordinator performing meet and greet and running consulting sessions and all administration work related to this service
  • Have a great understanding and extensive experience in Theatre Bookings, and Surgical Quotes and Billing – finance driven
  • Audio transcription experience (viewed highly)
  • Medium to expert level of experience and understanding of Genie Medical Software including producing reporting (or other relevant medical software)
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Experience and expertise in handling consultation sessions, telephone queries and email correspondence in a professional and warm understanding manner
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and administration tasks are up to date.
  • Assisting the Principal in PA and ad hoc duties as required along with supporting the Practice Co-ordinator
  • Ensuring our rooms are always immaculate, including the consulting rooms
  • Providing excellent service to patients on the phone and our clinicians
  • Communications (responding to phone calls and emails)
  • General office administration
  • Ensuring rooms are re-stocked
  • Being professional, caring and respectful at all times – making a difference in our patient’s lives
  • Using your creativity and experience to create more efficient medical processes and procedures

Our team works very closely together and supports one another. You will be working in a fast-paced environment, but one with a supporting and respectful culture.

If you have experience in the following, please apply:

  • with the ambition to grow with the practice
  • who has worked as a Medical Secretary (private surgical specialty mandatory)
  • who is comfortable using and learning new software
  • who demonstrates initiative
  • with strong organisational skills and attention to detail
  • with strong communication and interpersonal skills
  • who values and fosters a supportive and respectful workplace culture
  • wants a role where they love coming to work

Hours/Days:

Tuesday, Wednesday and Fridays

8:30 am till 5:00 pm (30-minute unpaid lunch)

The successful applicant will be rewarded with a supportive and dynamic work environment (additional ongoing training and development plan) as well as a great remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 906.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

905 – Part Time Medical Secretary – Liverpool

Part-Time Medical Secretary

  • Part-time role – approximately 24 hours per week (WFH on some days available)
  • Liverpool – Delightful Gynaecologist (no Obstetrics) – room to increase hours
  • Gentu Medical Software – commencement asap – handover will be provided

Do you love to provide that extra personal service, everyone is always looking for? Are you proud of your attention to detail skills? Then we want to hear from you.

Our paperlite Gynaecology practice (special interest in Fibroids and Endometriosis) is seeking a professional, highly organised, and experienced Medical Secretary to complement and play a pivotal role in our practice. We want you to be part of our journey as we grow this practice.

We are looking for a Medical Secretary who would love to be our Surgeon’s gatekeeper, and who prides themselves on their patient care and empathy and understands the importance of making a difference to our patient’s lives – they are our number one priority.

Our Practice is located in Liverpool, with street parking close by. Some flexibility in your availability is important for this role to support the surgeon’s consulting schedule.

The working hours are a full day every Monday and 4 hours on Tuesdays, Wednesdays, Thursdays, and Fridays. On non-consulting days, you can complete your work from home and will be provided with a mobile phone and laptop. Timing for hours on WFH days is flexible to suit your lifestyle.

Our requirements are:

  • Having a good understanding and extensive experience in Theatre Bookings, Surgical Billing, Gentu Medical Software (or similar) including known Gaps and AMA fees
  • Being experienced in working with various health funds and Medicare
  • Having previous medical reception/secretarial experience including managing consulting sessions and reception– with an unflappable, empathetic, and warm demeanour
  • Audio transcription (Dictaphone typing) skills (viewed favourably)
  • Be a great team player – thrives in being the Surgeon’s gatekeeper, loves being flexible and amiable.
  • Possess excellent organisational skills, outstanding work ethic, punctuality and love adhering to existing processes and procedures.
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated.
  • End-of-month financial reporting
  • Proud of your professional manner and presentation and love using your great IT skills
  • Have the capacity to perform well in a growing environment – must be a skilled multi-tasker.
  • Happy to perform ad-hoc administration duties for the Surgeons.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable
  • Friendly with quiet confidence

Experience:

  • Must have minimum two (2) years Medical Secretarial experience
  • Private Specialist experience is mandatory – Gynaecology experience viewed favourably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.  Apply now quoting reference 905.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS

904 -Medical Administrator/Receptionist – Camberwell

Medical Administrator/Receptionist

  • Central Camberwell location – modern & progressive office environment
  • Part-time or full-time role available – 4-5 days per week
  • Your chance to upskill – energetic & professional team

Are you seeking an opportunity to work with multiple surgeons and specialists? Do you enjoy helping people? Are you a great team player? If yes, then this is the job for you!

We are seeking a friendly, IT savvy, medical receptionist who is eager to learn and grow with the company. This is a rare opportunity to be exposed to Specialist Medical Reception and software. This role has limitless opportunities for growth across many departments and would suit an individual who craves variety – no two days are the same.

This position is a unique medical admin role working in our lively corporate office in Camberwell. You will be providing virtual reception services (no face-to-face patient contact) along with a host of other activities to a range of specialists in private practice located throughout Australia.

About you

We are seeking a motivated, IT savvy, and detail-orientated professional who has previously worked in a private practice setting. As a Virtual Medical Administrator, you will be responsible for ensuring a smooth patient journey- without actually being in the practice! You will be the Director of First Impressions and a key representative of our client’s practice

Successful candidates for this role will require:

  • Exceptional customer service with empathy and attention to detail (this cannot be overstated)
  • Medical secretarial background, along with experience with higher duties, ideally having experience private practice software, and having worked within a Specialist practice
  • An extremely friendly, professional, dignified and kind manner to all people with whom you deal with assisting them in their challenging clinical issues
  • Excellent communication skills, both verbal and written
  • Amazing organisational skills
  • A professionally presented individual with excellent phone manner (impressions matter)
  • IT Savvy
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Set up with the ability to work from home (if needed)
  • A friendly and easy-going personality
  • A ‘can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • A motivated professional who is eager to learn from all facets of the business, no task is too big or too small!

Duties/Responsibilities:

  • Managing virtual reception for numerous private Physicians and Surgeons.
  • Providing excellent service to patients on the phone and our clinicians
  • Have a great understanding and extensive experience in Theatre Bookings, and Surgical Quotes and Billing.
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Invoicing and receipting for consulting (including chasing overdue funds)
  • Having previous medical secretarial experience including managing consulting sessions. (billing only), debt collection, maintaining Medicare and DVA fees schedules.
  • Managing enquires and practices’ appointment books (online).
  • Consulting billings.
  • Working across multiple medical software platforms.
  • Managing Theatre lists & surgical bookings/billings.
  • The possibility of visiting a variety of private clinics for onsite support during staff absences.
  • Assisting our practice team and other departments at RWS as needed.

 

About us

RWS is known for providing multi-faceted solutions and providing a one stop shop for Surgeons and Physicians in Australia. We pride ourselves on providing administrative support and genuine care so medical professionals can do what they do best – without the worry. You will be working in a culture that is supportive, dynamic, and professional.

You will be supported by RWS’ qualified staff who have many years’ experience working for Surgeons and Physicians and you will also receive the opportunity for growth assisting in other business areas at RWS such as marketing and practice management support.

Schedule

  • The role will require you onsite in our office 9:00am – 5:00pm Monday to Friday.
  • No after hours or weekend work required, your weekends are strictly yours!
  • Flexible work arrangements (working from home) and other opportunities available once fully trained.

 

What you will get in return

You will work within a very supportive and caring work environment with our Surgeons, team and patients. You will be paid an above-award salary with permanent employment benefits, upskilling opportunities including training and be able to forge a successful career in Medical Admin.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: recruitmentatRWS to keep up-to-date with our roles.

Please apply now quoting job ref 904

903 – Practice Co-ordinator- Caulfield North

Part-Time Practice Co-ordinator

  • Start-up practice – established Surgeon – Genie
  • 3 days a week – great work/life balance
  • Parking on-site – Caulfield North – ASAP commencement

Would you like a pivotal role in setting up a start-up with our delightful Surgeon? Do you enjoy using your mature-minded skills to be a gatekeeper? Are you a systems guru? Then please apply.

This is an opportunity for a Practice Co-ordinator to use their extensive experience to assist this established Surgeon with their start-up paperlite practice. We are seeking an energetic, experienced, self-motivated and customer service-minded Practice Co-ordinator 3 days a week (permanent part-time).

As the pivotal and initial member of this new team, you will need to demonstrate an exceptional commitment to ensuring our practice runs at its optimum and ensure we display exceptional patient care.  You pride yourself on your ability to think outside the square and display initiative.  We cannot overstate how delightful this Surgeon is. In time as the practice grows, we will be recruiting further staff including a Medical Receptionist.

Training will be provided if required by several providers who have intel into our practice.

Our ideal candidate will have the following:

  • Experience using Genie – or similar medical software programs.
  • Excellent communication skills with a positive and friendly manner and can-do attitude – a real team player – loves to take initiative.
  • Audio typing (for urgent letters only).
  • Experience at a Surgical Medical Practice (viewed highly).
  • Professional appearance and demeanour (with outstanding customer service and strong skill level on all aspects of the Practice Co-ordinator role.
  • Theatre bookings and Surgical billing (and quoting) experience (Eclipse experience viewed highly).
  • Ability to work independently with initiative and also love being part of a team (in the future).
  • You pride yourself on your attention to detail and thrive in implementing systems.
  • Ability to work well under pressure and to multi-task in a busy environment, happily being the gatekeeper for our Surgeon, allowing them to do what they do best – being a Surgeon.
  • IT Savvy with great troubleshooting skills.
  • Professionally presented, in person, verbally and written.

Responsibilities will include:

  • Developing and implementing new practice systems – you are the guru of systems and processes.
  • Setting up consulting rooms
  • Welcoming patients into the practice and answering phone calls in an efficient, friendly and courteous manner (this will be relief only once we recruit a Medical Receptionist)
  • Delivering exceptional customer service at all times (cannot be overstated)
  • Scheduling and managing patient appointments.
  • Undertaking Theatre bookings and Surgical billing including patient billing and processing of payments.
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing and following-up patient enquiries.
  • Supporting and assisting our Surgeon in a range of administration and ad-hoc tasks.
  • Enjoy being flexible to assist our Surgeon and practice.

Appropriate above award remuneration based on skills and experience.

Days/Hours:

Monday, Wednesday and Friday 8:30am till 5:00pm

If this sounds like you, and you have the skills/experience required, we’d love to hear from you.  Please upload your resume and cover letter and quote ref: 903

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: recruitmentatRWS to keep up-to-date with our roles.

902 – Medical Secretary/Practice Assistant- St Leonards

Part-Time Medical Secretary/Practice Assistant

  • Established Surgeon in a brand-new practice – Women’s Health
  • Solo practitioner boutique practice – 2 days a week– possibility to increase
  • St Leonards – Gentu –ASAP start – parking onsite

Do you want to make a difference in our patient’s lives? Do you thrive when helping people? Are you proud of your professional image? If yes, then this is the job for you!

About Us

This solo surgeon boutique practice is seeking an empathetic and professional Medical Secretary who not only prides themselves on their organisation and administration skills but who also loves providing genuine patient care, to become part of our team.

About You

Practice Assistant/Secretary with a friendly and professional manner to work in a solo Specialist Practice.  Experience required, including in the use of medical software and billing. Some back-of-office duties are included, including managing stock. You will have the ability to work independently and a strong sense of Professionalism.

Duties and responsibilities

Your responsibilities will include, but are not limited to:

  • Providing platinum service to patients on the phone and in person.
  • Handle practice communications (responding to phone calls and emails).
  • Managing theatre bookings, billing and quoting (no gap, known gap and AMA rates)
  • Using Medical Software – Gentu
  • Preparing consulting rooms for consulting sessions, including stock control.
  • Good IT skills to troubleshoot any IT issues along with general office administration.
  • Using your creativity and experience to create more efficient medical processes and procedures within the practice.
  • Most importantly, we want to find someone who can provide great customer service & learn along the way.

Working days and hours

Thursday and Friday 8.30 to 4.00 pm. Potential to add another day in the future.

Some flexibility required

Occasional working from home may be offered, subject to the roster requirements.

What you will get in return:

You will work within a supportive and caring work environment with our Surgeon, and patients. You will be paid an above award salary with permanent employment benefits, upskilling opportunities including training and be able to forge a career in a successful medical practice.

If this sounds like a role that interests you, please submit your resume and cover letter, quoting the reference number: 902.

Please follow us on our page: RecruitmentatRWS to keep up-to-date with our roles

 It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

900 – Practice Co-ordinator- St Albans

Practice Co-ordinator

  • Working 9-day fortnight or full time – negotiable – work/life balance
  • Start up new practice – with established multi-disciplinary female clinicians
  • St Albans location – Xestro – Mature minded – Engaged team leader

Are you interested in building a successful team? Do you like to work in a dynamic workplace?  If this interests you please read further below:

About You

Our specialist multi-disciplinary (particularly Gynaecology) practice is seeking a professional, highly organised, people savvy, staff oriented and experienced Practice Co-ordinator to lead our team and manage our diverse clinicians. This would be a pivotal role in our practice supporting all our Surgeons/Physicians/Allied Health practitioners and working with our fantastic team. We would embrace candidates that have managed GP practices or multi-disciplinary teams. You will bring your Practice Coordinating skills along with experience with implementing and setting up practice processes and procedures. And building a collaborative team.

We are looking for a Practice Co-ordinator who would love to be part of our practice journey, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

About our Practice

To set the scene, this is a practice with a difference, we want our people to love coming to work. We are a fully female lead team, that encourages and supports family values. From our Surgeons to Physicians and Allied Health clinicians along with our support staff you will be working with the best. Your dynamic personality will take our practice and service to our lovely patients to greater heights.

Our Practice is located in St Albans, with great public transport options very close (Sunshine Hub).

Our requirements are:

  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participate in all relevant practice meetings (manage staff meetings and attend practice meetings).
  • Full practice reporting including end of day, week and month – monthly reporting directly to principal.
  • Having previous experience in managing staff including training, leave and timesheet requirements.
  • IT savvy skills (able to troubleshoot as required).
  • Reception relief (one day per week), great way to bond with the team and have hands on contact with our patients.
  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support – true team leader!
  • Having a good understanding and previous experience in Theatre Bookings, Surgical Quoting, and Surgical Billing.
  • Xestro Medical Software (or similar) including known Gaps, no Gaps and AMA fees (to assist staff or provide relief as needed).
  • Being experienced in working with various health funds and Medicare (ECLIPSE viewed highly).
  • Possess excellent organisational skills, outstanding work ethic and punctuality.
  • Enjoy creating and refining new and current processes to ensure the practice runs smoothly and efficiently.
  • Displaying outstanding customer service skills (whether internally or externally), verbally and written – this cannot be overstated, particularly when dealing with complaints.
  • Proud of your professional manner and presentation.
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker.
  • Happy to perform ad-hoc administration duties for the Surgeons as required.
  • Prepare, implement and oversee annual business plans, forecasts, financial reports and budgets in conjunction with the Principal.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail.
  • Clear and concise communicator who is a team player.
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams.
  • Friendly with quiet confidence.

Experience:

  • Must have minimum two (2) years Practice Co-ordinator experience – GP Practice Manager/Multi-disciplinary practice’s experience, viewed favourably
  • Private Specialist experience is mandatory – Female health care experience viewed favourably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 900.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: RecruitmentatRWS to keep up-to-date with our roles

 

899 – Business Development Co-ordinator -Camberwell

Business Development Co-ordinator.

  • Creative and dedicated business development specialist-Full-time
  • Flexible work arrangements once fully trained, Camberwell location
  • Dynamic and fun team- your chance to grow and enhance your skills.

Are you a graduate with 1-2 years in a business development role? Do you enjoy working within a team and exceeding targets? If so, please read on.

Business Development Co-ordinator

Due to exciting growth within RWS, we have an opportunity for a business development co-ordinator to join our team. This role is an exciting challenge for the right candidate to develop and bring the business of RWS to the extended surgical community. Our office is situated in the heart of Camberwell– close to coffee shops, for those much-needed coffee breaks, with eateries and public transport nearby as well. You will be supported and encouraged by our robust team and will be provided with limitless opportunities for growth and career progression. This role will be ideal if you enjoy working within a team but mostly you love being organised, credit yourself for your attention to detail and are able to juggle multiple hats.

What’s in it for You;

  • Great chance to build your portfolio and engage with external stakeholders.
  • Exercise your creativity to map out business development strategies that stand out
  • Never stop learning, as no 2 days are the same!
  • Improve your communication skills as you will be working closely with our Director and Client manager.
  • Be part of a growing company.

About RWS

We are a team of 25 dedicated, fun, and caring people. We spend a lot of our lives at work so we believe a job should provide purpose, meaning and growth. At our company our staff are valued, respected, and support each other. The role is dynamic with lots to learn across many areas such as business development and stakeholder engagement. Our company is an altruistic one with great levels of social responsibility and we regularly organise charity and community outreach programs.

About the Role

We are seeking a dedicated business development specialist (highly regarded if you come from a science background) to work alongside our Director and our established and accomplished client manager.

Duties/Responsibilities:

  • Work closely with the company Director and client manager.
  • Organise business development plans for RWS and execute and manage its rollouts.
  • The role will require you onsite in our office 9:00am – 5:00pm Monday to Friday with the opportunity to work from home once fully trained.

The salary offered will be commensurate with your experience.

Our Ideal Candidate would Possess the Following Qualities:

  • Highly organised.
  • 1–2 years’ experience successfully working in the business development area for a small company.
  • Familiar with Microsoft Suite. IT Savvy and a self- starter and intrinsically motivated to excel.
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker.
  • Australian driver’s license is required.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

To find out more about us, visit our website on https://roomswithstyle.com.au/

To apply for the role, please email Caroline@roomswithstyle.com.au and quote reference number 899 along with the title of the role.

Please follow us on our page: recruitmentatRWS to keep up-to-date with our roles.

 

 

 

 

 

898 – Part or Full Time Practice Manager – Malvern

Practice Manager

  • Working 9-day fortnight or full time – negotiable – work/life balance
  • Progressive and renowned multi-site IVF/Gynaecology practice
  • Malvern location – Genie – Mature minded – Engaged team leader

Are you interested in being at the forefront of the IVF and Gynae specialty? Do you like to use your fantastic people skills to lead our dynamic team?  If this interests you please read further below:

Our specialist practice is seeking a professional, highly organised, people savvy, staff oriented and experienced Practice Manager to lead our team. This would play a pivotal role in our practice supporting all our Surgeons and working with our fantastic team. We would embrace candidates that have managed GP practices.

About our Practice

Our practice is an inclusive practice, that accepts all genders, backgrounds, and ethnicities. We embrace diversity and encourage all to apply.

To set the scene, this is a practice that is progressive and leading edge. From our Surgeons and Physicians to all our support staff you will be working with the best. Your dynamic personality will take our practice to greater heights.

We are looking for a Practice Manager who would love to be part of our journey, and who prides themselves on their leadership skills and who understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

Our Practice is located in Malvern, with street parking close by. We are also opening a new sister site later this year, and also managing this will be part of your role. The working hours are over a four-week roster, with staggered start and finish times – to allow you to miss the traffic.

Our requirements are:

  • Full practice reporting including end-of-day, week and month–monthly reporting directly to the principal.
  • Having previous experience in managing staff including conflict resolution, training, leave and timesheet requirements.
  • Ensuring the practice is always fully compliant with industry and government regulations including OH&S. Attend and actively participate in all relevant practice meetings (manage staff meetings and attend practice meetings).
  • IT savvy skills (able to troubleshoot as required)
  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support – true team leader!
  • Having a good understanding and previous experience in Theatre Bookings, Surgical Quoting, Genie Medical Software (or similar) including known Gaps, no Gaps and AMA fees (to assist staff or provide relief as needed)
  • Being experienced in working with various health funds and Medicare (Eclipse viewed highly)
  • Possess excellent organisational skills, outstanding work ethic and punctuality.
  • Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Displaying outstanding customer service skills (whether internally or externally), verbally and written – this cannot be overstated, particularly when dealing with complaints
  • Proud of your professional manner and presentation
  • Have the capacity to perform well in a busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons
  • Prepare, implement and oversee annual business plans, forecasts, financial reports and budgets in conjunction with the Principal

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • A clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams
  • Friendly with quiet confidence

Experience:

  • Must have minimum of two (2) years of Practice Manager experience – GP Practice Manager experience, viewed favourably
  • Private Specialist experience is mandatory – O&G/IVF experience is viewed favourably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 898.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

897 – Full Time Practice Manager – Campbelltown

Full Time Practice Manager

  • 4 days a week, 9 day fortnight or full time options – attractive salary
  • Commence asap – Urology Private Practice – Campbelltown location
  • Established Surgeons– on site parking and public transport

Do you like to lead a team from the front?  Love to train and manage a team to provide the most efficient and empathetic customer service for our delightful Surgeons?  Then please apply.

Our Urology Practice is seeking a professional, highly organised and experienced Practice Manager who would love to use their fantastic and intuitive skills to lead our existing team.

We are looking for a Practice Manager who is a pivotal part of our team who understands that caring for the Practice and the Practice’s patients is as important as your professional skillset.  We are located in Campbelltown and our other practices are nearby (South West Sydney area). Only occasionally (relief only) will you be required to travel to our other locations.

Our requirements are:

  • Experience in motivating and training a team to continually improve the efficiencies and workings of our practice including fostering an environment of staff recognition, trust and support – a true team leader!
  • Have a good understanding and extensive experience in Theatre Bookings, Surgical Quoting, Gentu Medical Software (or similar) including known Gaps, no Gaps and AMA fees
  • Be experienced in working with various health funds and Medicare (Eclipse viewed highly)
  • Have previous hands on experience including participating in consulting sessions (relief)
  • Enjoy creating and refining new and present processes to ensure the practice runs smoothly and efficiently
  • Be a great team player – happy to assist and train others when needed
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Display outstanding customer service skills
  • Have a capacity to perform well in a very busy environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons
  • Full practice reporting including end of day, week and month and batching.
  • Ensuring the practice is always full compliant with industry and government regulations including WHS.  Attend and actively manages and participates in all relevant practice meetings.

Personality Traits:

  • ‘Can do’ attitude who is extremely organised
  • Love building cohesive teams
  • Clear and concise communicator and manager
  • Honest, trustworthy, loyal and dependable
  • Friendly and charismatic personality

Experience:

  • Must have minimum two (2) years as a Practice Manager/Practice Co-odinator experience
  • Private Specialist experience is mandatory, Urology and Gentu experience viewed favourably.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the Award Wage. Apply now quoting reference 897.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

896 – Part Time Medical Secretary – Liverpool

Part Time Medical Secretary

  • Awesome opportunity, work 1.5 to 2 days on-site, and an hour or so a day WFH for the rest of the week
  • Liverpool – Delightful Gynaecologist (no Obstetrics) – room to increase hours
  • Gentu Medical Software – commencement asap – handover will be provided

Do you love to provide that extra personal service, everyone is always looking for? Are you proud of your attention to detail skills? Then we want to hear from you.

Our paperlite Gynaecology practice (special interest in Fibroids and Endometriosis) is seeking a professional, highly organised and experienced Medical Secretary to complement and play a pivotal role in our practice. We want you to be part of our journey as we grow this practice.

We are looking for a Medical Secretary who would love to be our Surgeon’s gatekeeper, and who prides themselves on their patient care and empathy and understands the importance of making a difference to our patient’s lives – they are our number one priority.

Our Practice is located in Liverpool, with street parking close by.  The working hours are over a four-week roster.  Some weeks you will work 1 full day and 2 x half days, other weeks 1 full day and 1 half day.  On the days in between the onsite days, we would like to employ you for an hour a day to monitor phone calls/urgent emails.  You will be provided with a mobile phone and laptop.

Our requirements are:

  • Having a good understanding and extensive experience in Theatre Bookings, Surgical Billing, GentuMedical Software (or similar) including known Gaps and AMA fees
  • Being experienced in working with various health funds and Medicare
  • Having previous medical reception/secretarial experience including managing consulting sessions and reception– with an unflappable, empathetic and warm demeanour
  • Audio transcription (Dictaphone typing) skills (viewed favourably)
  • Be a great team player – thrives in being the Surgeon’s gatekeeper, loves being flexible and amiable.
  • Possess excellent organisational skills, outstanding work ethic, punctuality and love adhering to existing processes and procedures
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated
  • End of month financial reporting
  • Proud of your professional manner and presentation and love using your great IT skills
  • Have a capacity to perform well in a growing environment – must be a skilled multi-tasker
  • Happy to perform ad-hoc administration duties for the Surgeons

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Clear and concise communicator who is a team player
  • Honest, trustworthy, loyal and dependable
  • Friendly with quiet confidence

Experience:

  • Must have minimum two (2) years Medical Secretarial experience
  • Private Specialist experience is mandatory – Gynaecology experience viewed favourably

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage.  Apply now quoting reference 896.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

895 -Full Time Medical Secretary-Deakin

Full Time Medical Secretary

About the business and the role:

  • Full Time – possible WFH options once fully trained.
  • Deakin – Commencement February – Upskill from current GP, Allied Health or Dental background.
  • General Upper GI and Bariatric Surgeon – Amazing team – Xestro.

Do you love to make a difference in our patient’s lives? Do you thrive on being a Director of First Impressions for our busy Surgeon? Then please apply.

We are seeking a medical secretary to be a key part of our team and to work with and provide support to our Practice Co-ordinator along with our specialist Surgeon, Physician, and Allied Health team. We are willing to train/upskill a minimum of GP, Allied Health or dental experience for the right candidate.

Our practice has a strong focus on patient care so confidence, compassion and empathy are desired. Our ideal candidate would also be someone who excels in process, sensitivity and caring for our patients, supporting our team and our engaging and personable Surgeon. You pride yourself on your attention to detail skills only coming second to your customer care skills and problem-solving skills.

Our patients are our number one priority (this cannot be overstated)! Our paper-lite practice provides a warm and empathetic environment for our patients. Our rooms are located in Deakin, ACT. You will be working with our experienced and supportive Practice Co-ordinator to ensure a smooth-running practice.

Key responsibilities include:

  • Meet and greet patients in a professional and courteous manner to assist our patients in their patient journey.
  • Attend and screen all incoming telephone calls.
  • Manage our specialists’ diaries, schedule patient consultations, respond to patient enquiries, appointment confirmations and cancellations.
  • Have a great understanding and extensive experience in Theatre Bookings and Surgical Quotes and Billing.
  • Experience and understanding of Xestro Medical Software (or similar Medical Software) and Microsoft Suite.
  • Manage our specialists’ correspondence including emailing/faxing of prescriptions to patients and pharmacies, new patient referrals as well as communication with insurers for patient records in a timely manner.
  • Ensure referrals are current for all patients to facilitate timely Medicare Claims and create and maintain new and existing patient files.
  • Issue invoices, process billings and receipts and follow up on outstanding patient debts.
  • Maintain patient records on our practice management software Xestro and ensure that the patient information is current.
  • Maintain our specialists’ records on Xestro (for e.g. calendar, leave, billing information etc.) and ensure they are current.
  • Provide support with general office maintenance and administrative tasks, ensuring office machines, practice rooms and reception are maintained to a satisfactory standard including cleaning, safety, and security.
  • Support the Practice Manager to drive process improvements and efficiencies.
  • Consistently be aware of OHS requirements and comply with them.

Skills and experience:

  • Previous experience working as secretary/receptionist in the Allied Healthcare or professional services environment is highly preferred.
  • Prior experience in Private Surgical Practice is viewed favourably.
  • Excellent interpersonal and communication skills with the ability to develop and maintain positive working relationships with the specialists, patients and stakeholders and our team.
  • Excellent time management and organisation skills with high attention to detail.
  • Positive and can-do attitude, absolute confidentiality, genuine empathy and interest in their needs.
  • Experience working with Health Funds and Medicare (ECLIPSE).
  • Represent the practice in a confident and positive manner at all times.

The successful applicant will be offered a generous remuneration package based on previous experience.

Your hours will be Monday to Friday, 9:00am – 5:00pm with a half-hour unpaid lunch break. You will be working in a dynamic and ever-evolving environment that has a strong focus on patient care and professional development. You will also have supportive, like-minded individuals supporting you along the way.

To apply for this position, please click on the ‘Quick apply’ button and follow the prompts.

Please quote ref: 895.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: recruitmentatRWS to keep up-to-date with our roles.

 

 

894 – Dental Assistant – West Perth

Full-Time Dental Assistant

  • 9-day fortnight – long days (full-time wage) – parking available
  • Oral and Maxillofacial practice – brand new modern Practice – Dr Leon Smith
  • Great team & culture, opportunity to upskill!

Do you enjoy oral and implant surgery? Do you like to wow our patients with your customer service and clinical skills and make a difference in our Surgeons and patients’ lives? Then we want to hear from you!

Dr Leon Smith is an established surgeon seeking a professional, highly organised, and experienced Dental Assistant for our expanding practice. Your role will be to provide full clinical assistance to our Surgeon, in a team environment alongside another Dental Assistant.

Your attention to detail skills will be almost as good as your customer service skills, you love to be organised and to put the patients at ease! Opportunity to upskill and assist in complex oral surgery, candidates from General Dental clinics are encouraged to apply!

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Having previous Dental Assistant experience including managing consulting sessions and meet and greet (relief).
  • Happy to perform administrative duties for our specialists and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Assisting the surgeons with the preparation and follow-up of surgical procedures (in-room) and medical/dental multi-disciplinary patients in hospital theatres as well as in the rooms under local anaesthesia or IV
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have the capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Assisting with stock or ordering, inventory tracking and management
  • Supporting management to ensure the clinical activities and processes are performed effectively and efficiently
  • Experience with theatre bookings, in-room procedure bookings and surgical quoting and billing viewed favourably
  • Liaising with hospitals, health funds and external practices

Traits:

  • Hands-on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our specialists’ needs, who is proactive not reactive
  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal, and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Must have a minimum of one year of Dental Assistant experience with Cert IV in Dental Assisting or desire to work towards
  • Private Specialist experience is viewed highly

Days: 8- or 9-day fortnight (day off to be negotiated)

It is a practice requirement that you are fully vaccinated against COVID-19 and will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 894.

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