Category: Job Position

893 – Senior Medical Secretary- Waurn Ponds

Senior Medical Secretary

  • 2.5 days per week (room to grow)– and possible Saturday morning once a month
  • WFH one day a fortnight a possible option in future
  • Waurn Ponds – work/life balance – commence late January 2023

Do you love to make a difference in our patient’s lives? Do you thrive on being a gatekeeper for our busy Surgeon? Then please apply.

Our practice is looking for a mature minded Senior Medical Secretary who excels in process, empathy, sensitivity and caring for our Patients and our lovely, engaging and personable Colorectal Surgeon. You pride yourself on your attention to detail only coming second to your customer care skills. Our Patients are our number one priority (this cannot be overstated)! Prior experience in Private Surgical Practice is viewed favourably.

Our rooms are in Epworth Geelong (paid parking negotiable). Flexible in your hours (if needed) would be viewed highly. Working within rooms with other admin staff who work with other Specialists, where you would be trained and supported (and you will support) other staff.

Key responsibilities:

  • Have a great understanding and extensive experience in Theatre Bookings and Surgical Quotes
  • Experience and understanding of Mediflex Medical Software (or similar)
  • Be experienced in working with various health funds and Medicare (ECLIPSE)
  • Handle consultation sessions (meet and greet) and telephone queries in a professional and warm manner
  • Managing appointments, Invoicing, Receipting and Theatre Bookings and Surgical Quotes
  • Savvy IT skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc administrative duties as required

Essential skills and experience:

  • Previous experience as a Medical Secretary in a Private Practice setting (Surgical viewed favourably)
  • Mediflex experience (or similar Medical Software)
  • Capability to set up a Practice and putting processes and procedures in place
  • Ability to be flexible in prioritising duties
  • Excellent verbal and written communication skills
  • Well-presented and professional in attire, written and verbal manner and compassionate with all patients
  • Ability to work independently at the front desk
  • Audio typing skills viewed highly
  • Financial reporting experienced, end of day, week and month reporting

Preferred criteria:

  • Experience in a busy/fast paced Practice
  • Ability to increase hours to suit Practice (as needed)

Days:

Tuesday 9:00am till 5:30pm

Wednesday 9:00am till 1:00pm

Thursday 8:30am till 6:30pm

Possible Saturday morning consulting once a month

If you are after an exceptional opportunity, this is the role for you. We take pride in the care we provide for our patients and would love someone to join us with the same ethic.

To apply please quote ref: 893.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

892 – Medical Receptionist- Footscray

Part Time Medical Receptionist

  • Work life balance – two days per week – Footscray
  • Amazing opportunity to work with our great team of Specialists and staff (cannot overstate)
  • ASAP commencement – Carparking on site

Would you like to use your experience as a Medical Receptionist to work with our fantastic team? Are you proud of your work ethic? Then we want to hear from you.

Our practice is looking for an experienced self-motivated part time Medical Receptionist who loves their role. You thrive on using your extensive Reception skills to organise and look after our team. We are wanting you to further complement our practice and join our amazing Surgeons and admin staff with your easy going and personable nature. Your sense of humour, quiet confidence and can-do attitude will be an asset to our practice. You will be a true brand ambassador, happily liaising with our referral base and treating all at the practice with respect and dignity.

Our selected candidate (commencement asap) will assist at the reception area including managing consulting sessions including booking and billing for our Specialists. If you have Audio Typing skills that would be viewed favourably as well.

You also pride yourself on your customer service, and organisation skills which only comes second to your attention to detail.

Main duties include:

  • Providing an outstanding level of customer service on the telephone and in meeting and greeting our patients
  • Supporting the Specialists by being highly professional and friendly first point of contact for the business
  • Having a good understanding and extensive experience in running and managing a consulting session including issuing invoices and taking payments
  • Professional in your presentation, written and verbal communication
  • Zedmed Medical Software (or similar)
  • Ability to work independently but as a part of a team when required
  • Experience with TAC and Workcover (viewed favourably)
  • Being experienced in working with various health funds and Medicare
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have a capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Strong experience with medical terminology
  • Happy to perform ad-hoc administration duties for our team including Specialists and allied health staff
  • Availability to cover personal and annual leave with notice

Successful candidates for this role will require:

  • Exceptional customer service and attention to detail (this cannot be overstated)
  • An extremely friendly, professional, dignified and kind manner to all people with whom you deal with
  • Excellent communication skills, both verbal and written
  • Excellent organisational skills
  • Audio typing skills (viewed favourably)
  • A medical reception background, ideally having experience with Zedmed practice software, and having previously worked within a Specialist practice
  • Motivation to assist in growing and improving our practice

What you will get in return:

You will work within a very supportive and caring work environment with various doctors and patients. You will be paid a good salary with permanent employment benefits, upskilling opportunities including training and be able to forge a career in a successful medical practice.

Days: Tuesdays and Wednesdays

Hours: 8:45am till 5pm (you are paid for your 30 minute lunch break)

If this sounds like a role that interests you, please submit your resume and cover letter, quoting the reference number: 892

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: RecruitmentatRWS to keep up-to-date with our roles

 

891 – Medical Secretary- St Albans

Medical Secretary

  • Part Time Job Share position – 3 days per week, or ½ day every day (negotiable)
  • Women’s health hub (Gynaecology etc) – near Sunshine transport hub
  • Modern state of the art rooms – WFH option 1 day a week once fully trained

Do you want to make a difference in our patients’ lives? Do you thrive on helping people? Are you a great team player? If yes, then this is the job for you!

Our practice will be at the opening stages in February 2023 (and have a hard open in March) we want to give you time to get up to speed so commencement would be the start of February 2023 (with bespoke training at an offsite facility – professional offices). We are seeking two caring and professional healthcare Secretaries with excellent organisation and administrative skills to become part of our team.

We are a young dynamic female practice, who are family-focused. We cannot overstate how lovely our Surgeons and clinicians (including allied) are, you will love coming to work.

This position would suit someone who can support and add value in a new practice, with a can-do attitude, with their attention to detail skills only coming second to their patient care. There will be WFH options, once fully trained and competent and mutually agreed.

Duties and responsibilities

As our Medical Secretary, you will be responsible for facilitating the flow of patients into and out of the medical practice (particularly meet and greet and theatre bookings, billings and quoting). You will be the first point of contact and a key representative of our practice. As our team grows you may be given higher duties.

Your responsibilities will include, but are not limited to:

  • Providing platinum service to patients on the phone and in person.
  • Managing meet and greet consulting sessions.
  • Practice communications (responding to phone calls and emails).
  • Managing theatre bookings, quoting and billing (experience in this would be viewed favourably) including Gap and known Gap fees
  • Xestro Medical Software (experience viewed favourably).
  • Having previous medical secretarial experience including managing consulting sessions (billing only), debt collection, maintaining Medicare and DVA fees schedules.
  • Urgent typing only (main typing outsourced).
  • General office administration.
  • Assisting to create a great culture in the practice.
  • Using your creativity and experience to create more efficient medical processes and procedures.

Our team works very closely together and supports one another. You will be working in a fast-paced environment, but one with a supporting and respectful culture.

Successful candidates for this role will require:

  • Exceptional customer service with empathy and attention to detail (this cannot be overstated)
  • An extremely friendly, professional, dignified and kind manner to all people with whom you deal with assisting them in their challenging clinical issues
  • Excellent communication skills, both verbal and written
  • Amazing organisational skills
  • Medical secretarial background, along with experience with higher duties, ideally having experience with Xestro (or similar) practice software, and having worked within a Specialist practice
  • Motivation to assist in growing and improving our practice
  • Ability to be able to cover leave for other staff (with notice)
  • Experience in demonstrating initiative and have strong organisational skills and attention to detail
  • Being experienced working with various health funds and Medicare
  • Have a capacity and energy to perform well in a busy environment, must be skilled multi-tasker and fantastic problem solver.

If you can speak languages other than English this will be viewed highly.

Hours/Days – a sample of hours/days noted below (not necessarily set in stone, for the right candidate we are willing to work with them):

3 x Full day shifts:

Monday – Wednesday 8:30am till 6:00pm Wednesday – Friday 8:30am till 6:00pm

OR

Half day shifts:

8:00am – 2:00pm Monday to Friday

12 noon to 6.00pm Monday to Friday

 

What you will get in return:

You will work within a very supportive and caring work environment with our Surgeons, team and patients. You will be paid an above award salary with permanent employment benefits, upskilling opportunities including training and be able to forge a career in a successful medical practice.

If this sounds like a role that interests you, please submit your resume and cover letter, quoting the reference number: 891.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

Please follow us on our page: RecruitmentatRWS to keep up-to-date with our roles

 

 

890 – Part Time Practice Nurse – Glen Iris

Practice Nurse (RN) 

Work/life balance & flexibility with hours

  • Part-time – 3 days per week
  • Glen Iris GP practice – Integrative medicine – Cosmetic Medicine
  • We cannot overstate the ambience and culture of this practice – Stunning rooms – Supportive workplace

Do you want a Nursing role with a difference? Fantastic culture and work vibe? Are you interested in Family medicine, integrative and cosmetic medicine? Then please apply.

Our Family Medicine GP clinic is a well-established, boutique (not your generic fast-paced GP practice) modern and family-oriented practice. It is all about the patient.  It is highly regarded for its Integrative Medical practice specialising in Nutrition, Herbal Medicine, Preventive Medicine, Acupuncture as well as Cosmetic medicine. After 16 successful years, it has recently expanded to deliver dedicated and personalised GP & Family medicine to new and existing patients for a truly integrative and holistic approach.

About the role

Newly created, the Practice Nurse will support the doctor with the provision of patient clinical assessments and treatments (including shared care), excellent patient triage and outstanding care for new and long-standing patients who have a loyal affiliation with the medical practice.

Availability and flexibility to work extended hours will be appreciated and rewarded.  It will be offered as a permanent part-time role (can consider casual) to someone seeking a rewarding and long-term position.

This role will best suit a mature-minded, flexible and experienced Registered Nurse who will help to build up the general practice and who enjoys developing effective clinical services and patient care for the business.  We are looking for a proactive and self-motivated team member, with a genuine interest in integrative medicine and cosmetic medicine.

Typically, the role will be responsible for;

  • Care plans and Health assessments
  • Proactive support for all patients with screening, health education and promotion
  • Reminders & Recalls
  • Pathology collecting
  • Management of treatment room & stock supply
  • Front desk reception duties and support, when required (which includes enquiries, bookings, invoicing, referrals, test results, and patient reports) – Reception relief and covering leave
  • Setting up patients for procedures & educating them on pre and post treatments
  • Instrument sterilisation and infection control protocols
  • Efficient and confidential management of all patient data, clinical files, and correspondence
  • Wound care when required
  • Ensuring the treatment room is set up and managed compliantly

Essential Skills & Qualifications

  • Current AHPRA RN registration
  • Minimum 2 years GP nursing experience preferred
  • Understanding of MBS item and incentives
  • Actively promote the practice and the services offered
  • CPR certification and current Working with Children
  • Pathology collection & Venepuncture
  • Cervical screens
  • Health Care Plans
  • 12-lead ECG
  • IV infusions

About you

  • Warm, friendly and welcoming style – we like every patient to feel special
  • Trustworthy, reliable, and committed
  • Demonstrate a high degree of confidentiality regarding all patients and clinical information
  • Pro-active and highly self-motivated
  • Passionate about patient care
  • Sound GP practice knowledge and experience
  • Strong communication & interpersonal skills
  • Excellent time management, a good problem solver and ability to multi-task
  • Strong computing skills with experience in Microsoft, and Genie advantageous
  • Well-presented, professional style, and passionate about maintaining good health and wellbeing

Hours/Days:
Tuesday till Thursday – 10:00 am till 5:00 pm (hours negotiable)

Every second weekend (Weekend work is optional) – 8:30 am till 1:30 pm (flexible with rosters and dependent on patient bookings)

To apply

Only online applications will be considered, and all applications will be treated in the strictest confidence.

Please include a written application and your resume with your on-line application detailing why you are looking for a new role, and how your specialist medical practice experience can wow in this opportunity.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 890.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

 

 

889 – Full Time Medical Receptionist – West Perth

 

Full Time Medical Receptionist

  • Commencement asap – new modern suites – great culture
  • Parking – 4-5 days per week – longer days (full-time wage)
  • Oral and Maxillofacial practice – brand new practice – established Surgeon

Would you like to work with an Oral and Maxillofacial Surgeon? Do you like to wow patients with your customer service and organisational skills and make a difference in our Surgeon’s and patients’ lives? Then we want to hear from you!

We are currently expanding and require another receptionist to support our team. Dr Leon Smith is an established surgeon seeking a professional and highly organised Receptionist for our expanding practice.

Your attention to detail skills will be almost as good as your customer service skills, you love to be organised!  You thrive in a “Director of First Impressions” role, who makes our patients feel as though they are the only patients in the practice. You will use your bubbly and enthusiastic personality, to be a strong brand ambassador for our Practice.

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Having previous Medical Reception experience including managing consulting sessions and meet and greet – Specialist and Dental Medical Receptionists experience viewed favourably
  • Experience with Genie Medical Software (or similar)
  • Happy to perform ad-hoc administration duties for our Specialists and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Being experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have the capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Strong experience with Medical Terminology preferred
  • Experience with theatre bookings, in-room procedure bookings and surgical quoting and billing viewed favourably

Traits:

  • Hands-on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our Specialists’ needs, who is proactive, not reactive
  • A ‘can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal, and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Private Specialist experience is viewed highly

Days: 8–9-day fortnight (day off to be negotiated)
Hours: 8:15am till 5:15pm (30 minute unpaid lunch per day)

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 889.

It is a practice requirement that you are fully vaccinated against COVID-19, you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

Follow us on Instagram: RecruitmentatRWS.

888 – Casual Audio Typist – Cooks Hill

Casual Audio Typist

  • 2 to 3 days per week – Cooks Hill – parking onsite
  • Genie/Gentu Medical Software – Reception/Administration relief
  • Amazing (can’t be overstated) team – Work/lifestyle balance

Would you want a role where you enjoy coming to work?  Are you proud of your customer service skills and Audio Typing Skills?  Then we want to hear from you.

About the role

We are looking for a friendly and proactive Audio Typist with good typing skills to join our fabulous surgical practice on a casual basis – our culture is second to none. Previous experience with Audio Typing is essential for this role.  Previous experience in Medical Reception/Administration would be viewed highly. This is a role where you will be able to display your great patient care skills along with your IT savviness and fast typing.

The most important aspect to this role is that of Audio Typing of letters, to be sent out with an efficient turnaround.  You will also provide administrative and reception relief support to our Surgeons and patients.

The role will be based at our Cooks Hill rooms and is 2 to 3 days per week.

Key duties and responsibilities:

  • Audio Typing letters.
  • Managing the practice’s Audio Typing requirements (typing, scanning, printing and editing).
  • Relief in assisting managing consulting sessions including meet and greet.
  • Answering the practice phone in a professional, caring and warm manner (when required).
  • Administrative duties as required (e.g: scanning, send/receive correspondence, inbox maintenance).
  • Ad hoc Medical Administration tasks as required from management.
  • Flexibility to cover staff annual and sick leave.

 

Skills and experience

  • Excellent written and verbal communication skills.
  • One to two yearsminimum experience as a Medical Audio Typist in a similar environment.
  • Experience in Specialist rooms highly advantageous but not essential, if you have GP experience please apply.
  • Experience liaising with Surgeons, staff and allied health professionals and patients.
  • Prior experience with medical software with strong computer/IT (including troubleshooting) skills and Genie/Gentu experience.
  • Typing speed (minimum 70-80 words per minute).
  • Your patient care skills are only second to your attention to detail skills.
  • Experience and ability to meet deadlines – fast turnaround of letters.
  • You will be reporting to our Practice Co-ordinator and fabulous Surgeons who will support and guide you in this role.

Working Days
Monday (mandatory), two of the following days:  Wednesday/Thursday or Friday.

Working Hours:
8:30am till 4:00pm (to be negotiated).

If this is a role that suits your skills and experience, we would love to hear from you.  Please apply via Seek and quote ref:  888.

It is a practice requirement that you are fully vaccinated against COVID-19, and you will be asked for your vaccination certificate during the recruitment process.

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

887 – Part Time Medical Receptionist – Ringwood

Part-Time Medical Receptionist

Our paediatric practice service in the eastern suburbs of Melbourne is recruiting a mature minded part-time Medical Receptionist to assist us in the practice – commencement October.

Our principal is gathering a group of likeminded professionals to work with her at our practice to work with our community.  We all have the same values and vision and work together collaboratively. Everyone (can’t be overstated) is passionate about what they do and want to make a real difference to children and their families.

Due to growth, we are looking for friendly and positive individual to join our wonderful team at our private practice in Ringwood, Melbourne.

Your attention to detail skills will only come second to your customer and patient care – you pride yourselves on your empathetic and patient manner and your ability to think outside the square and troubleshoot.

Hours are 9.00am – 5.00pm Thursday and Friday (with potential for Wednesdays) with some flexibility around school hours.

Duties include:

  • Use of Genie medical software to manage all of our patients
  • Attention to detail in your care for our patients
  • Managing our meet and greet consulting sessions including billing
  • Scheduling patient appointments
  • Work closely with and supporting the practice manager
  • Prepare and receipt of patient accounts
  • Phone enquiries
  • Admin duties as required

About You:

  • Experience with Genie software essential, Medicare and Microsoft Office Suite (desirable)
  • Able to touch type
  • You will enjoy working independently and feel confident to manage all matters at the front desk whilst the Doctor is consulting
  • IT savvy and love to improve efficiency, training will be provided regarding storage and maintenance of data (great IT support)
  • Work well with a small team
  • Manage a very busy environment
  • Professional outlook – managing professionally with patients and their families
  • Understanding of Medicare schedule and claiming
  • Strong understanding of confidentiality
  • Have excellent communication and customer service skills
  • Excellent organisational and time management skills
  • You will be directly reporting to the Practice Manager and Principal

Essential criteria:

  • Minimum 5 years experience as a medical receptionist
  • Computer literate (Genie essential)
  • Experience in mental health, paediatrics or family health will be very highly regarded
  • Nursing experience will be highly regarded
  • To be available to cover personal and annual leave

Benefits

  • This position is available as part time (2 – 3 days/week – Thursday/Friday and possibly Wednesday)
  • Free onsite parking
  • Professional development opportunities
  • Supportive team

Offering parking onsite, working within a secure environment and competitive remuneration dependent on skill level and experience. This Medical Receptionist role is available for an immediate start or September.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the Recruitment process.

886 – Full Time Dental Assistant/Treatment Coordinator – West Perth

 

Full Time Dental Assistant/Treatment Coordinator

  • Enjoy working in a great team?
  • Parking – 9-day fortnight – long days (full time wage)
  • Oral and Maxillofacial practice – brand new modern Practice – established Surgeon

Do you enjoy oral and implant surgery? Do you like to wow our patients with your customer service and clinical skills and make a difference in our Surgeon’s and patients’ lives? Then we want to hear from you!

Dr Leon Smith is an established surgeon seeking a professional, highly organised, and experienced Dental Assistant for our expanding practice. Your role will be to provide full clinical assistance to our Surgeon.

Your attention to detail skills will be almost as good as your customer service skills, you love to be organised and greeting our patients with a huge smile!  You will use your warm and enthusiastic personality, to put our patients at ease.

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Having previous Dental Assistant experience including managing consulting sessions and meet and greet (relief)
  • Experience withGenie Medical Software (or similar)
  • Happy to perform administration duties for our specialists and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Assisting the surgeons with the preparation and follow up of surgical procedures (in room) and medical/dental multi-disciplinary patients in hospital theatres as well as in the rooms under local anaesthesia or IV
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have a capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Assisting with stock or ordering, inventory tracking and management
  • Supporting management to ensure the clinical activities and processes are performed effectively and efficiently
  • Experience with theatre bookings, in room procedure bookings and surgical quoting and billing viewed favourably
  • Liaising with hospitals, health funds and external practices

Traits:

  • Hands on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our specialists’ needs, who is proactive not reactive
  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal, and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Must have minimum two (2) years Dental Assistant experience with Cert IV in Dental Assisting or desire to work towards
  • Private Specialist experience is viewed highly

Days: 9-day fortnight (day off to be negotiated)
Hours: 8:15am till 5:15pm (30-minute unpaid lunch per day)

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 886.

Follow us on Instagram: RecruitmentatRWS.

885 – Full Time Medical Receptionist – West Perth

 

Full Time Medical Receptionist

  • Commencement asap – new modern suites – great culture
  • Parking – 4-5 days per week – long days (full time wage)
  • Oral and Maxillofacial practice – brand new practice – established Surgeon

Would you like to work with an Oral and Maxillofacial Surgeon? Do you like to wow our patients with your customer service and clinical skills and make a difference in our Surgeon’s and patients’ lives? Then we want to hear from you!

We are currently expanding and require another receptionist to support our team. We are seeking a professional, highly organised, and experienced administrator.

Your attention to detail skills will be almost as good as your customer service skills, you love to be organised!  You thrive in a “Director of First Impressions” role, who makes our patients feel as though they are the only patients in the practice. You will use your bubbly and enthusiastic personality, to be a strong brand ambassador for our Practice.

Our requirements are:

  • Professional in your presentation, written and verbal communication
  • Having previous Medical Reception experience including managing consulting sessions and meet and greet – Specialist and Dental Medical Receptionists experience viewed favourably
  • Experience with Genie Medical Software (or similar)
  • Happy to perform ad-hoc administration duties for our Specialists and our Practice Manager
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams
  • Being experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Possess excellent organisational skills, outstanding work ethic and punctuality
  • Have a capacity and energy to perform well in a busy environment – must be a skilled multi-tasker
  • Strong experience with Medical Terminology
  • Experience with theatre bookings, in room procedure bookings and surgical quoting and billing viewed favourably

Traits:

  • Hands-on attitude, where nothing is beneath them, whether the job is big or small
  • Clear and concise communicator who pre-empts our Specialists’ needs, who is proactive, not reactive
  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
  • Honest, trustworthy, loyal, and dependable
  • Friendly with quiet confidence, always happy to assist others

Experience:

  • Must have minimum two (2) years Dental Assistant experience with Cert IV in Dental Assisting or desire to work towards
  • Private Specialist experience is viewed highly

Days: 8–9-day fortnight (day off to be negotiated)
Hours: 8:15am till 5:15pm (30 minute unpaid lunch per day)

The successful applicant will be rewarded with a supportive work environment as well as a remuneration package, dependent on experience, which is above the award wage. Apply now quoting reference 885.

It is a practice requirement that you are fully vaccinated against COVID-19, and will be asked for your vaccination certificate during the recruitment process.

Follow us on Instagram: RecruitmentatRWS.

884 – Full Time Medical Secretary – Armadale

Full time Medical Secretary- Mat Leave position

Armadale location

  • Maternity Leave contract with possible ongoing employment options—flexible roster.
  • Supporting our two renowned and delightful O&G’s and our team – parking provided.
  • Clinic to Cloud software – beautifully renovated rooms – dynamic team.

We are seeking a warm, compassionate Medical Secretary to complement our existing team consisting of Medical and Physiotherapy specialists for maternity leave cover. As our Medical Secretary you will support and assist our Surgeons, practice manager and fantastic team. Medical Receptionists looking for a change or to upskill are welcome to apply!

We are looking for a Medical Secretary who would love to be part of our newly refurbished and progressive practice, and who enjoys customer care with a strong attention to detail. Our ideal candidate would also value caring and supporting our patients and team.

Your ability to be flexible and be happy to assist with the daily operations of the practice while managing changing schedules and priorities to suit our patient’s needs, will be viewed highly.

We are negotiable and flexible on full time or part time.

Our requirements are:

  • Having previous medical reception/secretarial experience including managing consulting sessions – with a calm and warm demeanour while being a gatekeeper for our Surgeons.
  • Possess excellent organisational skills, outstanding work ethic, punctuality and love adhering to existing processes and procedures.
  • Familiar with Theatre Bookings, Surgical Quoting, including known Gaps, no Gaps and AMA fees – we are happy to train as well.
  • Familiar with medical software.
  • Being experienced in working with various health funds and Medicare (Eclipse viewed highly).
  • Enjoy working in a team and able to work independently as well.
  • Available to cover leave for other staff – with notice (if Part Time).
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated.
  • Previous experience in sterilizing equipment would be viewed highly.
  • Proud of your professional manner, presentation, and empathy for our patients.
  • A skilled multitasker and have a capacity to perform well in a busy environment.
  • Happy to perform ad-hoc administration duties for the Surgeons.

Traits:

  • ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail.
  • Clear and concise communicator who is a team player.
  • Honest, trustworthy, loyal and dependable.
  • Friendly and compassionate demeanour.
  • IT savvy – we are a paperlite practice.

Experience:

  • Medical Secretarial/Reception experience.
  • Private Specialist experience (desirable).
  • Experience with Medical Software (Clinic to Cloud viewed favourably).

The successful applicant will be rewarded with a supportive and dynamic work environment and an above award remuneration package, depending on experience.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

 

Apply now quoting reference 884.

 

 

 

 

 

 

883 – Full Time Medical Secretary – Armadale

Full time Medical Secretary

Armadale Location

  • Multi-disciplinary practice and renowned O&G surgeons- vibrant and dynamic team.
  • Accessible public transport options-parking close to practice.
  • Flexible working arrangements-full time, 9-day fortnights or part time upon discussion.

Is patient care of the utmost importance to you? Do you pride yourself on your attention to detail and administrative skills?

Our progressive, multidisciplinary and leading-edge O&G practice is currently seeking a Medical Secretary to join our robust team. Medical Receptionists seeking a change are welcome to apply!

The successful candidate would be someone who considers themselves an all-rounder and thrives in a busy environment. You would understand the need to juggle and re-prioritise to adapt to the changing consulting sessions within this specialty. We are happy to accommodate flexible working arrangements, full time with part time options available after discussion.

Our requirements are: 

  • Having previous medical reception or medical secretarial experience including managing consulting sessions understanding that no two days are the same!
  • Enjoy the balance between admin work and customer service
  • Have an outstanding work ethic, excellent organisational skills, punctuality, and love adhering to existing processes and procedures.
  • Previous experience in Theatre Bookings, Surgical Quoting, including known Gaps, no Gaps and AMA fees viewed favourably– we are happy to train as well.
  • Experience and understanding of Medical Software.
  • ECLIPSE experience preferred, but not required.
  • Be a great team player – happy to assist others when needed and love working in well-functioning teams, while understanding flexibility is a key asset.
  • Displaying outstanding customer service skills, verbally and written – this cannot be overstated.
  • Proud of your professional manner, presentation and empathy for our patients.
  • Have a capacity to perform well in a busy environment and a skilled multitasker.
  • Happy to assist with ad-hoc administration tasks for the Surgeons.

Traits:

  • Friendly and approachable demeanour.
  • IT savvy – we are paperlite and fully digital.
  • ‘Can do’ attitude who enjoys the balance between admin work and customer service.
  • Clear and concise communicator and a team player.
  • Honest, trustworthy, loyal and reliable.

Experience

  • Prior experience as a Medical Secretary or Medical Receptionist.
  • Private Specialist experience viewed favourably.
  • Prior Medical Software experience viewed highly.

The successful applicant will be rewarded with an incredible work environment and an above award remuneration package, dependent on experience.

It is a practice requirement that you are fully vaccinated against COVID-19, and you will be asked for your vaccination certificate during the recruitment process.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

 

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

Apply now quoting reference 883.

 

 

 

 

882 – Part Time Medical Receptionist – Ringwood

 

Part Time Medical Receptionist

  • September start – specialist training provided – 3 days per week
  • Amazing warm and nurturing culture – amiable and approachable Geriatrician
  • Ringwood – parking on site – Genie Software

Do you love to provide great customer service? A personality that loves going above and beyond for our vulnerable patients? Then we want to hear from you.

An established Geriatrician speciality practice is seeking a compassionate, empathetic, self-motivated and customer service minded Medical Receptionist for a permanent Part-time role (Tuesday to Thursday) in Ringwood, if you have GP experience and want a more customer service-based role, please apply. The successful applicant will be comfortable with the day-to-day requirements of a busy specialist practice and have outstanding customer service skills (can’t be overstated – we have vulnerable patients that love our support) and a professional telephone manner.

Our ideal candidate will have the following:

  • Experience using Genie (or similar medical software programs)
  • Excellent communication skills with a positive and friendly manner and can-do attitude
  • Experience at a speciality Medical Practice
  • Professional appearance and demeanour
  • Ability to work independently with initiative and also love being part of a team
  • Ability to work well under pressure and to multi-task in a busy environment
  • Pride themselves on their customer service skills – and genuinely want to make a difference in our patients lives
  • A genuine desire to be trained and upskilled to assist our practice
  • Ability to cover leave (with notice)

Responsibilities will include:

  • Welcoming patients into the practice in an efficient, friendly and courteous manner
  • Delivering exceptional customer service at all times – even an empathetic chat on the phone
  • Scheduling and managing patient appointments including managing consulting sessions
  • Collecting and entering patient details and administration services
  • Answering phone calls and enquiries in a professional and friendly manner
  • Performing general administrative duties such as scanning, faxing, mail sorting, filing and follow-up patient enquiries
  • Patient billing and processing of payments
  • Supporting and assisting the Physicians and fellow administrative staff in a range of administration and ad-hoc tasks.

Appropriate remuneration based on skills and experience.

If this sounds like you, and you have the skills/experience required, we’d love to hear from you and discuss moving forward.  Please upload your resume and cover letter and quote ref: 882

 

Days: Tuesday to Thursday (negotiable)

Hours 9:00am till 5:00pm (end of consulting)

Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

881 – Part Time Graphic Designer – Camberwell

 

Part-Time Graphic Designer 

  • 10-15 hours a week initially with a possibility to increase over time

At our company our staff are valued, respected, and support each other. Our clients comprise of doctors in the private practice across Australia who are well looked after and treated like family. Doctors provide vital services to us all and at RWS, it is our passion and purpose to ensure we help them run their business to alleviate some pressures of being a medic.

RWS seeks a highly efficient and competent Graphic Designer to join our fantastic, innovated team. We’re looking for someone who is highly organised, creative, communicates well, presents immaculately and has a mature outlook.

If this sounds like you, here is your chance to be part of our fabulous and ever-growing company and your opportunity to contribute to our positive and altruistic workplace goals. We are an innovative and vivacious team. No two days are ever the same, you’ll never have a monotonous day in the office! Our office is situated in the heart of Camberwell, Victoria- close to coffee shops, for those much-needed coffee breaks, with eateries and public transport nearby as well.

Our clients are Surgeons/Specialists!  We help them in their private practice and design is a large component of what we do for them. Mostly you will be responsible for assisting our senior graphic designer and marketing/website team – designing brand identity, pamphlets and brochures, business signage for our doctors. You will also provide these skills to promote RWS in-house. You will work alongside the team providing support where needed. We need a team member that will adhere closely to processes.

What you will bring to this role:

  • Advanced/Expert Adobe Creative Suite skills are essential (Indesign, Photoshop and Illustrator)
  • Ability to design corporate logos
  • Strong understanding of style guides & brand consistency
  • Able to prepare files for print
  • Strong written and verbal communication skills are very important
  • You will have at least 7 year’s experience in a graphic design role – working as an employee
  • You will be very motivated, reliable, with a high attention to detail.
  • Experience using WordPress and HTML would be a bonus

 

  • Indesign
  • Strong understanding of:
    • Paragraph Styles
    • Character Styles
    • Tables / Bullets & Numbering
    • Page Layouts / Master Pages
    • Ensuring all graphics are linked appropriately and file folders structured accordingly.
  • Illustrator
  • Strong understanding of:
    • Vector Logos
    • Typography
    • Appearance / Transparency
    • Creating Icons (Editable Stroke)
    • Illustration
    • Layers, Swatches, Styles
  • Photoshop
  • Strong understanding of:
    • Photo Editing
    • Preparing graphics for print

The successful applicant will be rewarded with exciting opportunities to upskill within a friendly and dynamic work culture. This is your opportunity to expand your skillset within our organisation.

If this role interests you and you would like to submit an application, please include your resume and cover letter and cite reference number 881.

Immediate start.  Working days are negotiable and possibility to increase over time. Fun and variety are promised!

Please attach a copy of your portfolio with previous work done specifically in logo design and branding. We will not consider applications that do not include a portfolio.

Check out our website to find out all the services we provide for our doctors: roomswithstyle.com.au.

For further updates follow our Instagram page: RecruitmentatRWS

 

880 – Part Time Medical Secretary – East Melbourne

 

Part Time Time Senior Medical Secretary

  • Chance to upskill – Urology Surgeon – Great remuneration
  • Lovely team, working alongside other practices – East Melbourne
  • Work/life balance – 3 days per week
  • Parking provided – possible WFH options (1 day per week) once fully competent and trained

Are you looking for a pivotal role in a team that is passionate about delivering a high level of service to our patients and creating a respectful and supportive workplace? Do you pride yourself on your customer service skills?  If yes, then this is the job for you!

Our practice is seeking a caring, empathetic and professional healthcare Senior Medical Secretary (with room to grow) with excellent organisation and administrative skills to lead our team.  If you have experience as a Senior Medical Secretary and would like to take on higher skills – please apply.

We cannot overstate how lovely this Surgeon is.  At RWS we have worked with him for years, and he is amiable, friendly, fair and reasonable.

This position would suit someone who can support and add value to our established practice, and who is looking for opportunities that would accompany future practice growth.  We have a flexible working arrangement culture and would be happy to negotiate working conditions.

Duties and responsibilities

As a Medical Secretary, you will be responsible for managing and (at times) hands-on in facilitating the flow of patients into and out of the medical practice. You will be a pivotal part of our team, and responsible for managing our staff and ensuring a smooth and efficient running practice.  Possible WFH options (1 day per week) once fully competent and trained.

Your responsibilities will include, but are not limited to:

  • Have a great understanding and extensive experience in Theatre Bookings, and Surgical Quotes and Billing
  • Liaising with patients, hospitals, anaesthetists and various health care providers.
  • Some knowledge of Clinic to Cloud Medical Software would be great but not essential
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Handling consultation sessions (meet and greet alongside our Medical Receptionist),
  • Processing referrals and managing clinical appointments along with our medical receptionist
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • Basic IT skills expected
  • Managing incoming emails including screening and prioritising
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and administration tasks are up to date.
  • Training new staff and training current staff with updated clinical policies and procedures
  • Assisting the Principal in PA and ad hoc duties as required
  • Ensuring our rooms are always immaculate, including the consulting rooms
  • Providing excellent service to patients on the phone and in person
  • Communications (responding to phone calls and emails)
  • General office administration
  • Ensuring rooms are re-stocked
  • Being professional, caring, and respectful at all times – making a difference in our patient’s lives
  • Using your creativity and experience to create more efficient medical processes and procedures

Our team works very closely together and supports one another. You will be working in a fast-paced environment, but one with a supporting and respectful culture. You will be working for a single surgeon, and your role will be supported by two part-time medical receptionists, a urology nurse practitioner, a bookkeeper, and an expert IT support team.

If you have experience in the following or want to upskill, please apply:

  • with the ambition to grow with the practice
  • who has worked as a Medical Secretary before and is looking to take their skills to the next level
  • who is comfortable using and learning new software
  • who demonstrates initiative
  • with strong organisational skills and attention to detail
  • with strong communication and interpersonal skills
  • who values and fosters a supportive and respectful workplace culture
  • wants a role where they love coming to work

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a great remuneration package, dependent on experience, which is well above the award wage.

Apply now quoting the reference number: 880. Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

879 – Practice Co-ordinator – Bulleen

Practice Co-ordinator

  • Inclusive and diverse practice – parking onsite – room to grow
  • Bulleen – Specialist Surgeon – Commence early October
  • Negotiable WFH 1 to 2 days per week – further training and development provided

Are you looking for a pivotal role in a practice that is passionate about delivering a high level of service to our patients and creating a respectful and supportive workplace? Do you pride yourself on your inclusive and diversity skills?  If yes, then this is the job for you!

Our practice is seeking a caring, empathetic, compassionate (can’t be overstated) and professional healthcare Practice Co-ordinator (with room to grow) with excellent organisation and administrative skills.  We have a very diverse demographic of patients, and your high level of patient care will make them feel comfortable and valued.

We cannot overstate how lovely this Surgeon is.  His vision is to create a progressive culture and practice that values each and every one of his patients regardless of their challenges. This vision is also reflected in the treatment of the practice staff, where further on-going training opportunities will be provided.

This position would suit someone who can support and add value to our new practice (established Surgeon), who loves coming to work and who is looking for opportunities that would accompany future practice growth.  We have a flexible working arrangement culture and would be happy to negotiate working conditions.

Duties and responsibilities

As a Practice Co-ordinator, you will be responsible for managing and (initially) hands on involvement in facilitating the flow of patients into and out of the medical practice. You will be a pivotal part of our team and ensuring a smooth and efficient running practice.  Possible WFH options (1 to 2 days per week) once fully competent and trained.

Your responsibilities will include, but are not limited to:

  • Have a great understanding and extensive experience in Theatre Bookings, and Surgical Quotes and Billing (some training can be provided)
  • Audio transcription experience
  • Medium to expert level of experience and understanding of Genie Medical Software including producing reporting (or other relevant medical software)
  • Be experienced in working with various health funds and Medicare (ECLIPSE viewed highly)
  • Handling consultation sessions, telephone queries and email correspondence in a professional and warm understanding manner
  • Managing clinical appointments
  • Invoicing and receipting for consulting (including chasing overdue accounts)
  • IT Savvy with great troubleshooting skills
  • Managing incoming emails including screening and prioritising
  • Multi-tasking and performing ad-hoc duties as required
  • Ensuring the practice is running in an efficient manner, including ensuring all tasks and administration tasks are up to date.
  • Assisting the Principal in PA and ad hoc duties as required
  • Ensuring our rooms are always immaculate, including the consulting rooms
  • Providing excellent service to patients on the phone and in person
  • Communications (responding to phone calls and emails
  • General office administration
  • Ensuring rooms are re-stocked
  • Being professional, caring and respectful at all times – making a difference in our patient’s lives
  • Using your creativity and experience to create more efficient medical processes and procedures

Our team works very closely together and supports one another. You will be working in a fast-paced environment, but one with a supporting and respectful culture.

If you have experience in the following or want to upskill, please apply:

  • with the ambition to grow with the practice
  • who has worked as a Senior Medical Secretary before and is looking to take their skills to the next level
  • who is comfortable using and learning new software
  • who demonstrates initiative
  • with strong organisational skills and attention to detail
  • with strong communication and interpersonal skills
  • who values and fosters a supportive and respectful workplace culture
  • wants a role where they love coming to work

Hours: Monday and Wednesday long days, Thursday and Fridays shorter days, Tuesday (and either Thursday or Friday WFH options, once fully trained)

The successful applicant will be rewarded with a supportive and dynamic work environment (additional on-going training and development plan) as well as a great remuneration package, dependent on experience, which is well above the award wage.

Apply now quoting the reference number: 879. Please follow us on our page: RecruitmentatRWS to keep up to date with our roles.

 

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process

890 – Part Time Practice Nurse (RN) – Glen Iris

Practice Nurse (RN) 

Work/life balance & flexibility with hours

  • Part-time – 3 days per week
  • Glen Iris GP practice – Integrative medicine – Cosmetic Medicine
  • We cannot overstate the ambience and culture of this practice – Stunning rooms – Supportive workplace

Do you want a Nursing role with a difference? Fantastic culture and work vibe? Are you interested in Family medicine, integrative and cosmetic medicine? Then please apply.

Our Family Medicine GP clinic is a well-established, boutique (not your generic fast-paced GP practice) modern and family-oriented practice. It is all about the patient.  It is highly regarded for its Integrative Medical practice specialising in Nutrition, Herbal Medicine, Preventive Medicine, Acupuncture as well as Cosmetic medicine. After 16 successful years, it has recently expanded to deliver dedicated and personalised GP & Family medicine to new and existing patients for a truly integrative and holistic approach.

About the role

Newly created, the Practice Nurse will support the doctor with the provision of patient clinical assessments and treatments (including shared care), excellent patient triage and outstanding care for new and long-standing patients who have a loyal affiliation with the medical practice.

Availability and flexibility to work extended hours will be appreciated and rewarded.  It will be offered as a permanent part-time role (can consider casual) to someone seeking a rewarding and long-term position.

This role will best suit a mature-minded, flexible and experienced Registered Nurse who will help to build up the general practice and who enjoys developing effective clinical services and patient care for the business.  We are looking for a proactive and self-motivated team member, with a genuine interest in integrative medicine and cosmetic medicine.

Typically, the role will be responsible for;

  • Care plans and Health assessments
  • Proactive support for all patients with screening, health education and promotion
  • Reminders & Recalls
  • Pathology collecting
  • Management of treatment room & stock supply
  • Front desk reception duties and support, when required (which includes enquiries, bookings, invoicing, referrals, test results, and patient reports) – Reception relief and covering leave
  • Setting up patients for procedures & educating them on pre and post treatments
  • Instrument sterilisation and infection control protocols
  • Efficient and confidential management of all patient data, clinical files, and correspondence
  • Wound care when required
  • Ensuring the treatment room is set up and managed compliantly

Essential Skills & Qualifications

  • Current AHPRA RN registration
  • Minimum 2 years GP nursing experience preferred
  • Understanding of MBS item and incentives
  • Actively promote the practice and the services offered
  • CPR certification and current Working with Children
  • Pathology collection & Venepuncture
  • Cervical screens
  • Health Care Plans
  • 12-lead ECG
  • IV infusions

About you

  • Warm, friendly and welcoming style – we like every patient to feel special
  • Trustworthy, reliable, and committed
  • Demonstrate a high degree of confidentiality regarding all patients and clinical information
  • Pro-active and highly self-motivated
  • Passionate about patient care
  • Sound GP practice knowledge and experience
  • Strong communication & interpersonal skills
  • Excellent time management, a good problem solver and ability to multi-task
  • Strong computing skills with experience in Microsoft, and Genie advantageous
  • Well-presented, professional style, and passionate about maintaining good health and wellbeing

Hours/Days:
Tuesday till Thursday – 10:00 am till 5:00 pm (hours negotiable)

Every second weekend (Weekend work is optional) – 8:30 am till 1:30 pm (flexible with rosters and dependent on patient bookings)

To apply

Only online applications will be considered, and all applications will be treated in the strictest confidence.

Please include a written application and your resume with your on-line application detailing why you are looking for a new role, and how your specialist medical practice experience can wow in this opportunity.

The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 890.

It is a practice requirement that you are fully vaccinated against COVID-19 and you will be asked for your vaccination certificate during the recruitment process.

Please follow us on our Instagram page: RecruitmentatRWS. 

877 – Casual Marketing & Administration Assistant – Camberwell

Casual Marketing & Administration Assistant

  • Casual role – 1 day per week – work from home opportunities
  • Fun office environment – Camberwell location
  • Flexible hours – university or medical students are encouraged to apply!

We are seeking a friendly, detail-oriented Marketing and Administration Assistant who is eager to learn and grow with the company. This role is one day per week (9am-5pm), on the day of your choice. Additional shifts may also be available during university downtimes.

This position is a great opportunity for Bio-Med or Med students to work within the medical industry and learn about the back end of private practice. You would be working for our clients who are renowned physicians and surgeons, making this a unique and opportunistic role to get your foot in the door.

About us

RWS is known for providing multi-faceted solutions and providing a one stop shop for Surgeons and Physicians in Australia. We pride ourselves on providing administrative support and genuine care so medical professionals can do what they do best – without the worry. You will be working in a culture that is supportive, dynamic, and professional.

About you

We are seeking a friendly, organised, and detail-orientated student who has experience in customer service and is eager to learn. This role will suit someone who is starting in university and has an interest in the medical field.

The following qualities would be viewed favourably:

  • A friendly and easy-going personality with a ‘can do’ attitude
  • Someone who is extremely organised and prides themselves on their attention to detail
  • A motivated professional who is eager to learn from all facets of the business
  • Someone who is pro-active, can multi-task and is flexible

Duties/Responsibilities that you will be trained in:

  • Answering phones
  • Making outgoing calls to medical practices
  • Liaising with clients and stakeholders
  • Creating written marketing materials
  • Working with databases
  • Ad hoc administration tasks
  • Assisting our practice team and other departments at RWS as needed

Our requirements are:

  • Customer service experience viewed favourably
  • An interest in the medical field
  • A professionally presented individual with excellent phone manner (impressions matter)
  • Strong organisational skills and attention to detail
  • IT Savvy with strong MS Word and Excel skills

The successful applicant will be rewarded with a supportive and progressive work environment. With exciting networking opportunities and friendly and dynamic culture, we invite you to grow with our organisation in this new role.

Please apply now quoting job ref 877.

For further updates follow our Instagram page: RecruitmentatRWS.

876 – Office All- Rounder- Graduate Role – Camberwell

Office All-Rounder- Graduate role

Full/Part time 4-5 days

At our company our staff are valued, respected, and support each other. Our clients comprise of doctors in the private practice across Australia who are well looked after and treated like family. Doctors provide vital services to us all and at RWS, it is our passion and purpose to ensure we help them run their business so they can cope with the pressures of being a medic.

Are you a recent graduate who loves crossing your t’s and dotting your i’s, thrives on producing consistent work and prides themselves on doing a great job? Do you consider yourself a team player with a warm and friendly demeanour? If this sounds like you, here is your chance to be part of our fabulous and ever-growing company and your opportunity to contribute to our positive and altruistic workplace goals. We are an innovative and vivacious team and are looking for someone who is a born organiser to support our marketing and recruitment teams. No two days are ever the same, so say goodbye to those monotonous days in the office!

This role will suit someone who is fresh into the workforce. Our office is situated in the heart of Camberwell- close to coffee shops, for those much-needed coffee breaks, with eateries and public transport nearby as well. You will be supported by our robust team and will be provided with limitless opportunities for growth and career progression. This role will be ideal if you enjoy working within a team but mostly you love being organised, credit yourself for your attention to detail and are able to juggle multiple hats. You also love being the gate-keeper of systems and following through existing procedures.

The following qualities would be viewed favourably:

  • A team player who respects and values others.
  • A motivated professional with 1-2 years’ experience in reception, admin or customer service who wants to expand their career.
  • A natural multitasker with calm manner and can- do attitude.
  • Flexible and able to adapt in different roles.
  • Takes pride in their excellent attention to detail.
  • Immaculate dress sense and self- presentation.
  • Own a car and valid drivers’ license

What the role entails:

  • Organising practice lunches or zoom meetings.
  • Shortlisting resumes.
  • Responding to emails and phone calls.
  • Collating and seeking references for recruitment purposes.
  • Preparing diaries.
  • Creating marketing databases.
  • Mail merges and mailouts.
  • Ensuring systems are in place and are followed through.

Our requirements are:

  • You have shown aptitude by completing a degree, or diploma in business /office management or similar.
  • A customer service employment history (can be part-time roles you have held).
  • A professionally presented individual with excellent phone manner (impressions matter).
  • Familiar with Microsoft Suite.
  • IT Savvy and able to learn multiple softwares quickly and efficiently.
  • A self- starter and intrinsically motivated to excel.
  • Have a capacity to perform well in a busy environment – must be a skilled multi-tasker.
  • Set up and ability to work from home if needed/required.

The successful applicant will be rewarded with exciting opportunities to upskill within a friendly and dynamic work culture. This is your opportunity to expand your skillset within our organisation.

If this role interests you and you would like to submit an application, please submit your resume and cover letter and cite reference number 876.  Immediate start.  Working days are negotiable. Fun and variety are promised!

Check out our website to find out all the services we provide for our doctors:  roomswithstyle.com.au.

For further updates follow our Instagram page: RecruitmentatRWS.