1000 – Part Time Medical Secretary – St Albans

Part-Time Medical Secretary  

  • Women’s health centre (multi-disciplinary) – close to public transport  
  • Brand new modern state-of-the-art rooms – commencement ASAP 
  • 16 hours per week – amazing culture – opportunities to upskill  

Do you want to make a difference in our patients’ lives, ensuring their patient journey is seamless? Have you an interest in women’s health? If yes, then this is the job for you!  

 About us  

Our practice is newly established, we have an energetic, empathetic, warm and caring culture particularly embracing women’s health and love to display this to our patients. We are a one-stop-shop (multi-disciplinary hub) for Women’s Health concerns, so variety is an everyday occurrence. Our Surgeons are simply lovely (this is not an overstatement). Our staff often mention how much they love coming to work as we are a dynamic, family-focused female practice.   

 About you  

We are seeking a Part Time Medical Receptionist/Secretary with excellent organisation and administrative skills to become part of our team. You pride yourself on being process-oriented and warm with patients. 

This position would suit someone who can support and add value to our new practice, with a can-do attitude, with their customer service skills only coming second to their attention to detail skills. You will utilise your amazing administration skills to really make a difference to those in need.  

Duties and responsibilities  

As our Medical Receptionist/Secretary, you will be responsible for facilitating the flow of patients into and out of the medical practice (particularly meet and greet and theatre bookings, billings and quoting). You will be the first point of contact and a key representative of our practice.    

Your responsibilities will include, but are not limited to:  

  • Providing platinum service to patients on the phone and in person  
  • Following processes within the practice to ensure smooth running of the practice  
  • Managing theatre bookings, quoting and billing (experience in this would be viewed favourably, although training can be provided)  
  • Assisting to create a great culture in the practice 
  • Xestro Medical Software (experience viewed favourably)  
  • Having previous medical secretarial experience including managing consulting sessions  
  • General office administration 
  • Using your creativity and experience to create/streamline more efficient medical processes and procedures.  

Our team works very closely together and supports one another. Come be part of this amazing team!  

Successful candidates for this role will require:  

  • Exceptional customer service with empathy and attention to detail (this cannot be overstated).  
  • An extremely friendly, professional, dignified and kind manner to all people with whom you deal with assisting them in their challenging clinical issues.  
  • Excellent verbal and written communication skills coupled with great organisation.   
  • Motivation to assist in growing and improving our practice – we want to hear your suggestions.  
  • Ability to be able to cover leave for other staff (with notice).  
  • Experience in demonstrating initiative and have strong organisational skills and attention to detail.  
  • Specialty private practice experience viewed favourably. 
  • Have a capacity and energy to perform well in a busy environment, must be a skilled multi-tasker and a fantastic problem solver. A willingness to upskill.  

As this is a culturally diverse practice, we would embrace candidates who can speak languages in addition to English but this is not mandatory.  

Days and hours  

  • Friday 8:00 am till 5:30 pm and as other hours as rostered  
  • Possible 3rd day in future  

What you will get in return:  

You will work within a very supportive and caring work environment with our Surgeons, team and patients. You will be paid an above award salary with permanent employment benefits, upskilling opportunities including training and be able to forge a career in a successful medical practice. If this sounds like a role that interests you, please submit your resume and cover letter, quoting the reference number: 1000 

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.  

Please follow us on our page: RecruitmentatRWS to keep up-to-date with our roles. 


To apply for this job email your details to admin@roomswithstyle.com.au.

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Camberwell VIC 3124
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